Use the Serialized Logistics mobile application to receive the trade items and containers that arrived in the warehouse. Each receipt is recorded as a transfer. Receiving an inbound external transfer can be controlled through an order that is created in the Admin UI in the Serialized Logistics application. 


Reporting the Receiving Event to an External System


If a BPOM regulatory channel is set for the warehouse, the receiving event is reported to BPOM through the channel. Applicable to internal receiving only (from another warehouse).


Note: BPOM does not handle internal returns separately, therefore internal returns are not applicable to BPOM.


If the warehouse does not have a channel, the receiving event is recorded in Movilitas.Cloud only and reporting to an external system is not applicable.


Verification against the NMVS


If an Arvato regulatory channel is set for the warehouse, each scanned trade item is verified against the NMVS while receiving. Applicable to external receiving from a supplier.


If the trade item is decommissioned or there is an issue with the trade item, the mobile application highlights the trade item in red in the list and that trade item cannot be received.


The receiving event is not reported to the NMVS because it is a business-related activity not connected to the regulations.


Note: The procedures described below take the use case when the operator scans the items by using the camera of the mobile device.

  • For mobile devices with built-in scanners, the GUI buttons related to scanning, like Scan Item, may not be displayed and you need to press the physical button on the device to scan.
  • For devices with external (table) scanners, you can point the scanner to the barcode to scan and you can ignore the GUI buttons on the screen related to scanning.


List of Procedures


Receive Items from an Internal Source (Warehouse)


You receive trade items and containers from another department or location of your company.


Before You Begin


Make sure that the administrator has assigned you as an operator in the Serialized Logistics application and authorized you to receive products in the specified warehouse.


Procedure


1. Open the Serialized Logistics application in Movilitas Mobile.


2. Select Receive.


3. Select Internal. The application displays all the shipments based on batch or stock transfer ID (STID) that have not been received yet.


4. Search for a shipment.

  • To filter on returns, turn the Returns only toggle button ON. Note: The button is visible only when internal returns are allowed for the warehouse.
  • To filter on a certain shipment type, specify the shipment type - batch, stock transfer ID, or all.
  • Use the search field to enter the batch or the stock transfer ID.

The application filters the list of shipments based on the search criteria.


5. Select the shipment and scan an item from the shipment to confirm receiving.

  • The application displays a status message and the items related to the batch or the STID are received.
  • A transfer with all the details is created in Movilitas.Cloud. You can check it by going to the Serialized Logistics application --> Transfers --> Inbound internal page.
  • If a BPOM regulatory channel is configured for the warehouse, the action is reported to BPOM. Note: Not applicable to internal returns.


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Receive an Order from an External Source (Supplier) - Order Is Controlled in Movilitas.Cloud


You execute an inbound external order that was created in Movilitas.Cloud in advance. The activity in the warehouse is controlled and recorded in Movilitas.Cloud.


You receive the actual delivery associated with the order:

  • You scan containers that contain the trade items for the line items. If an Arvato regulatory channel is set for the warehouse, it is not possible to scan a container.
  • You scan the trade items for the line items. If an Arvato regulatory channel is set for the warehouse, verification is performed on each trade item against the NMVS connected through the channel.
  • For non-serialized items, you provide the product data and the amount.


Choose this method when the orders are created in Movilitas.Cloud. This is fully driven by the business use case in place at your company.


For the following scenarios, you must follow this procedure:

  • Acting as a MAH that receives the produced items from a CMO.
  • Connecting to NMVS (Arvato) and updating an external system about the changes in the order through a webhook.


Before You Begin


Make sure that the administrator has assigned you as an operator in the Serialized Logistics application and authorized you to receive products in the specified warehouse.


Procedure


1. Open the Serialized Logistics application in Movilitas Mobile.


2. Select Receive.


3. Select External.

  • The application displays the list of inbound external orders, a search field, and a drop-down to select a supplier and filter the orders based on the supplier.
  • Only the orders in Open, In receiving, or Paused receiving status are listed.
  • If the order is assigned to an operator and the order is in progress, only that operator can see that order in the list.


4. Under Supplier drop-down, select a supplier. The application offers the list of suppliers registered in the Serialized Logistics application.


After opening the drop-down, you can search for a supplier by using the search field. The orders are filtered and only the orders belonging to the selected supplier are listed.


5. Find the order by entering the order ID in the search field. The application filters the list of orders based on the search criteria.


6. Select the order. The application displays the order ID, the delivery ID, and the line items of the order.


7. Select one of the following methods to receive items:


MethodAction
Free ScanningSelect the Free Scanning button. By using this option, you can scan items belonging to different line items at once. You can scan both trade items (SGTINs) and containers (SSCCs).

Use this method in the following cases:
  • You need to scan a container (SSCC).
  • When the order has a lot of line items and it would be time-consuming to find and select the line item before scanning:
    • The trade items next to each other belong to multiple line items (products are heavily mixed in the delivery).
    • You receive the order in multiple deliveries but a delivery contains a few line items only.

Note: If an unlimited receipt is not allowed for the order, the Free Scanning option is not available.
Scanning for a Line Item

Select a line item.


The application displays the line item details and you can scan the serialized items for that line item.


You can scan only trade items (SGTINs). It is not allowed to scan a container (SSCC).

Adding Non-Serialized Items to the OrderSelect the Free Scanning button and then the Add Non-Serialized button.

Use this method when you want to add non-serialized items to the order but you don't know which line item to select.


Note: If an unlimited receipt is not allowed for the order, the Free Scanning option is not available.

Entering the Amount for Non-Serialized Items

Select a line item.


The application displays the line item details and you can enter the amount for non-serialized items.


8. Perform one of the following procedures.


Free ScanningAdding Non-Serialized ItemsScanning for a Line ItemEntering the Amount for Non-Serialized Items

Choose a scanning method:

  • Select Scan Item and scan the items one by one.
  • Select Matrix Scanning and read multiple trade items (SGTINs) at once. With matrix scanning, it is not possible to scan containers (SSCCs).


IMPORTANT: Matrix scanning is available only with the installed version of the mobile application on mobile devices. Matrix scanning requires a license from Scandit that shall be provided in the application settings in the Admin UI.


The application displays the scanned item in the list and updates the scanned quantity.

  • To view the details of the scanned item or remove the scanned item, slide the item to the left and select Preview or Remove.
  • If an Arvato regulatory channel is set for the warehouse, the scanned item is verified against the NMVS.
    • If the item is decommissioned or there is an issue with the item, the application highlights the item in red with an appropriate message and stops the scanning process so that you can put the item away.
    • When an alert is raised, the application informs the user about it.
    • To continue scanning, remove the item that is highlighted in red.
    • It is not possible to scan a container (SSCC).
  • Each scanned item is automatically linked to the related line item. When scanning an SSCC, the application goes down to the trade item level that has the product code of the line item and links those trade items to the line item. All trade items are automatically organized into the relevant line item.
    • If a trade item cannot be matched with any line item, the application highlights the scanned item (trade item or container) in red with an appropriate message and stops the scanning process until removing the item from the list.
  • If the scanned item is aggregated, the application highlights the item in red with an appropriate message and stops the scanning process until removing the item from the list.
  • When you finished scanning the items, you can complete all the line items at once by selecting Complete on the Free scanning page. However, you can also complete the line items when receiving the order.
  • In the line item view, you can verify the assigned trade items and the parent container(s) (SSCC(s)) with hierarchy (if any). Go back to the Line items page and select the line item for the details.
  • You can return to free scanning even after all line items are completed until you receive the order.
  • You can pause receiving the order by selecting Pause on the Line items page which displays the order ID, the delivery ID, and the list of line items.
Add the product data and the quantity in the Non-serialized pop-up window:
  • Product code
  • Batch
  • Expiration date (YYMMDD)
  • Quantity

Follow the GS1 standard when giving the product data.

Once you finished, select Confirm.

The application increases the amount of non-serialized items with the entered amount for the corresponding line item.

You can pause receiving the order by selecting Pause on the Line items page which displays the order ID, the delivery ID, and the list of line items.



Choose a scanning method:

  • Select Scan Item and scan the items one by one.
  • Select Matrix Scanning and read multiple trade items (SGTINs) at once.


IMPORTANT: Matrix scanning is available only with the installed version of the mobile application on mobile devices. Matrix scanning requires a license from Scandit that shall be provided in the application settings in the Admin UI.


The application displays the scanned item in the list and the scanned / expected quantity.

  • You can scan only trade items (SGTINs). It is not allowed to scan containers (SSCCs).
  • To view the details of the scanned item or remove the scanned item, slide the item to the left and select Preview or Remove.
  • If an Arvato regulatory channel is set for the warehouse, the scanned item is verified against the NMVS.
    • If the item is decommissioned or there is an issue with the item, the application highlights the item in red with an appropriate message and stops the scanning process so that you can put the item away.
    • When an alert is raised, the application informs the user about it.
    • To continue scanning, remove the item that is highlighted in red.
  • If the scanned item is aggregated, the application highlights the item in red with an appropriate message and stops the scanning process until removing the item from the list.
  • When you finished scanning the items, you can complete the line item by selecting Complete on the Line item page. However, you can also complete the line item when receiving the order.
  • If an unlimited receipt is not allowed for the order, the application informs you when you under receive or over receive considering the target quantity. The tolerance values are controlled at the order level in the Admin UI. Make sure that you keep the limits while receiving.
  • You can return to a completed line item and continue the operation until you receive the order. If an unlimited receipt is not allowed for the order, you need to keep the limits (tolerance values) specified at the order level in the Admin UI.
  • You can pause receiving the order by selecting Pause on the Line items page which displays the order ID, the delivery ID, and the list of line items.
Select Non-Serialized, enter the amount of the non-serialized items in the pop-up window, and select Assign Amount.

If there is a number in brackets on the Non-Serialized button, a quantity is already given. For example, Non-Serialized (8). By default, the application offers the target quantity to be assigned.
  • To update the entered quantity, select Non-Serialized, enter the new value, and select Update Amount.
  • To remove the entered quantity, select Non-Serialized, enter 0, and select Update Amount.
  • When you finished entering the amount, you can complete the line item by selecting Complete on the Line item page. However, you can also complete the line item when receiving the order.
  • You can return to a completed line item and continue the operation until you receive the order. If an unlimited receipt is not allowed for the order, you need to keep the limits (tolerance values) specified at the order level in the Admin UI.
  • You can pause receiving the order by selecting Pause on the Line items page which displays the order ID, the delivery ID, and the list of line items.



9. Receive the delivery for the order by selecting Receive on the Line items page.

  • If not all the line items are completed, the application asks you to confirm receiving the order and completing all the line items. To receive the delivery (and the order), all line items must be completed, even if a line item does not have any scanned or entered items. After clicking Yes, all line items are completed and the delivery together with the order is received.
  • When receiving is successful, the application displays a status message. The order with the delivery ID is received. You cannot scan more items or enter further amounts for the received delivery.
  • The transfer is created and the received items are stored in the database. You can check them by going to the Serialized Logistics application --> Transfers --> Inbound external --> Deliveries page.


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Receive Items from an External Source (Supplier) - Freestyle Mode in Movilitas.Cloud


You want to receive an inbound external transfer that was not registered as an order in Movilitas.Cloud. The activity in the warehouse is recorded but is not controlled in Movilitas.Cloud.


You create an inbound external transfer by providing an order ID and a delivery ID. Then, you scan the trade items or add non-serialized items and the content of the transfer is constructed on-the-fly.

  • The scanned or entered items are organized into line items. Each new product or new batch creates a line item.
  • The products are created and linked to the selected supplier that was previously created in the Admin UI.
  • If an Arvato regulatory channel is set for the warehouse:
    • The scanned item is verified against the NMVS.
    • The product master data is fetched from the NMVS while creating the product in Movilitas.Cloud.


Choose this method when the orders are not created in Movilitas.Cloud and you want to create only a transfer in Movilitas.Cloud. This is fully driven by the business use case in place at your company.


IMPORTANT: In the procedure below, the term "order" is used but this is recorded as a transfer in Movilitas.Cloud. The order might be controlled in an external system but that system is not linked to Movilitas.Cloud.


Before You Begin


Make sure that the administrator has assigned you as an operator in the Serialized Logistics application and authorized you to receive products in the specified warehouse.


Procedure


1. Open the Serialized Logistics application in Movilitas Mobile.


2. Select Receive.


3. Select External.

  • The application displays the list of inbound external orders, a search field, and a drop-down to select a supplier and filter the orders based on the supplier.
  • Only the orders in Open, In receiving, or Paused receiving status are listed.
  • If the order is assigned to an operator and the order is in progress, only that operator can see that order in the list.


4. Filter the orders by selecting the supplier in the Supplier drop-down.


After opening the drop-down, you can search for a supplier by using the search field. The orders are filtered and only the orders belonging to the selected supplier are listed.


5. Do one of the following:


#Create a Transfer Resume an Existing Order (Transfer)
5.1Enter the order ID and then the delivery ID.Find the order by entering the order ID in the search field. The application filters the list of orders based on the search criteria.
5.2Tap Create Transfer.Select the order. The application displays the order ID, the delivery ID, and the line items of the order.
5.3N/ASelect Continue Processing.

Note: You can also select a line item and add items to that specific line item, but then you lose the freestyle approach.


6. Choose a method:

  • Select Scan Item and scan the items one by one.
  • Select Matrix Scanning and read multiple items at once.
  • Select Add Non-Serialized, provide the product data and the quantity in the Non-serialized pop-up window, and select Confirm. Follow the GS1 standard when giving the product data:
    • Product code
    • Batch
    • Expiration date (YYMMDD)
    • Quantity


IMPORTANT: Matrix scanning is available only with the installed version of the mobile application on mobile devices. Matrix scanning requires a license from Scandit that shall be provided in the application settings in the Admin UI.


The following applies:

  • You can scan only trade items (SGTINs). It is not allowed to scan containers (SSCCs).
  • The scanned or entered items are organized into line items. Each new product or new batch creates a line item. You can check the progress by going back from the Scan items page to the Line items page.
  • The products are created and linked to the selected supplier that was previously created in the Admin UI.
  • To view the details of the scanned item or remove the scanned item, slide the item to the left and select Preview or Remove.
  • If an Arvato regulatory channel is set for the warehouse:
    • The scanned item is verified against the NMVS.
    • The product master data is fetched from the NMVS while creating the product in Movilitas.Cloud.
    • If the item is decommissioned or there is an issue with the item, the application highlights the item in red with an appropriate message and stops the scanning process so that you can put the item away.
    • When an alert is raised, the application informs the user about it.
    • To continue scanning, remove the item that is highlighted in red.
  • You can pause the activity by selecting Pause on the Line items page which displays the order ID, the delivery ID, and the list of line items.
  • When resuming the activity, you can continue the freestyle approach by selecting Continue Processing on the Line items page.
  • Optionally, you can select an existing line item and add items for that specific line item. For receiving non-serialized items, if there is a number in brackets on the Non-Serialized button, a quantity is already given. For example, Non-Serialized (8).
    • To update the entered quantity, select Non-Serialized, enter the new value, and select Update Amount.
    • To remove the entered quantity, select Non-Serialized, enter 0, and select Update Amount.


7. Once you are ready, select Receive on the Line items page.

  • The application asks you to confirm receiving the order and completing all the line items. To receive the delivery (and the order), all line items must be completed. After clicking Yes, all line items are completed and the delivery together with the order is received.
  • When receiving is successful, the application displays a status message. The order with the delivery ID is received and closed.
  • The transfer is created and the received items are stored in the database. You can check them by going to the Serialized Logistics application --> Transfers --> Inbound external --> Deliveries page.


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Receive a Return from an External Source (Client)


After the trade items and containers are shipped to a client, the client may return some or all of them for a reason. By using the mobile application, you can receive the trade items and containers returned by the client.


Follow this procedure when receiving a return from Bahrain.


Before You Begin


Make sure that the administrator has assigned you as an operator in the Serialized Logistics application and authorized you to receive products in the specified warehouse.


Procedure


1. Open the Serialized Logistics application in Movilitas Mobile.


2. Select Receive.


3. Select Returns. The application displays a screen asking you to start scanning.


4. Select Scan Item and scan an item.

  • The application checks the details of the original shipping transfer this item was part of. The application displays the client and the original purchase order ID with the "RETURN-" prefix in front of the order ID.
  • The application displays the Reason field.
  • The application displays the scanned item in the list. To view the details of the scanned item or remove the scanned item, slide the item to the left and select Preview or Remove.


5. Optionally, change the order ID to another unique one. 


6. Continue scanning the returned items of the original shipping transfer.


If you scan an item that is not part of the original shipping transfer, the application informs you about it in an error message and you cannot add this item to the list.


7. Enter a reason for the return in the Reason field. You can only receive the items after giving a reason for the return.


8. Select Receive.

  • The application displays a status message. The external return with the specified order ID is received.
  • The received items are stored in the database and they can be shipped again. You can check them by going to the Serialized Logistics application --> Transfers --> Inbound external --> Returns page.


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