Use the Serialized Logistics mobile application to receive the packs and containers that arrived in the warehouse. The items to be received belong to a regular transfer or to a return.


Reporting the Receiving Action to an External System


The receiving action is reported to the applicable external system through the channel configured for the warehouse:

  • When a BPOM regulatory channel is set for the warehouse, the receiving action is reported to BPOM through the channel. Applicable to internal receiving only (from another warehouse). BPOM does not handle internal returns separately, therefore internal returns are not applicable to BPOM.
  • When an Arvato regulatory channel is set for the warehouse, each scanned item is verified against the NMVS connected through the channel while receiving. Applicable to external receiving from a supplier.

If the warehouse does not have a channel, the receiving action is recorded in Movilitas.Cloud only and the reporting to an external system is not applicable.


Note: The procedures described below take the use case when the operator scans the items by using the camera of the mobile device.

  • For mobile devices with built-in scanners, the GUI buttons related to scanning, like Scan Item, may not be displayed and you need to press the physical button on the device to scan.
  • For devices with external (table) scanners, you can point the scanner to the barcode to scan and you can ignore the GUI buttons on the screen related to scanning.


List of Procedures


Receive Items from an Internal Source (Warehouse)


You receive packs and containers from another department or location of your company.


Before You Begin


Make sure that the administrator has assigned you as an operator in the Serialized Logistics application and authorized you to receive products in the specified warehouse.


Procedure


1. Open the Serialized Logistics application in Movilitas Mobile.


2. Select Receive.


3. Select Internal. The application displays all the shipments based on batch or stock transfer ID (STID) that have not been received yet.


4. Search for a shipment.

  • To filter on returns, turn the Returns only toggle button ONNote: The button is visible only when internal returns are allowed for the warehouse.
  • To filter on a certain shipment type, specify the shipment type - batch, stock transfer ID, or all.
  • Use the search field to enter the batch or the stock transfer ID.

The application filters the list of shipments based on the search criteria.


5. Select the shipment and scan an item from the shipment to confirm receiving.

  • The application displays a status message and the items related to the batch or the STID are received.
  • A transfer with all the details is created in Movilitas.Cloud. You can check it by going to the Serialized Logistics application --> Transfers --> Inbound internal page.
  • The action is reported to the applicable external system through the channel configured for the warehouse.


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Receive a Delivery from an External Source (Supplier)


You receive packs from a supplier by executing an inbound external order. You scan the packs for each line item of the actual delivery associated with the order. When an Arvato regulatory channel is set for your warehouse, a verification is performed on each pack against the NMVS connected through the channel.


Note: You can scan only packs from a supplier. It is not allowed to scan containers.


Before You Begin


Make sure that the administrator has assigned you as an operator in the Serialized Logistics application and authorized you to receive products in the specified warehouse.


Procedure


1. Open the Serialized Logistics application in Movilitas Mobile.


2. Select Receive.


3. Select External.


The application displays the list of external inbound orders, a search field, and a drop-down to select a supplier and filter on the orders based on the supplier. Only the orders in Open, In receiving, or Paused receiving status are listed.


4. Filter the orders by selecting the supplier in the Supplier drop-down.


After opening the drop-down, you can search for a supplier by using the search field. The orders are filtered and only the orders belonging to the selected supplier are listed.


5. Find the order by entering the order ID in the search field. The application filters the list of orders based on the search criteria.


6. Select the order. The application displays the order ID, the delivery ID, and the line items of the order.


7. Select a line item. The application displays the line item details and you can start scanning.


8. Select Scan Item and scan the items one by one. The application displays the scanned item in the list and the scanned / expected quantity.

  • You can scan only packs (GS1 Data Matrix). It is not allowed to scan containers (SSCCs).
  • To view the details of the scanned item or remove the scanned item, slide the item to the left and select Preview or Remove.
  • If an Arvato regulatory channel is set for the warehouse, the scanned item is verified against the NMVS. If there is an issue with a scanned item, the application displays an appropriate message and stops the scanning process so that you can put the item away from the list.
  • If an unlimited receipt is not allowed for the order, the application informs you when you under receive or over receive. The tolerance values are controlled at the order level in the Admin UI. Make sure that you keep the limits while receiving.
  • To pause receiving the order, go back and select Pause on the Line items page displaying the order ID, delivery ID, and the list of line items.


9. When you scanned all the items for a line item, complete the line item by selecting Complete on the Line item page.


Note: You can resume to a completed line item and continue scanning until you receive the order. If an unlimited receipt is not allowed for the order, you need to keep the limits (tolerance values) specified at the order level in the Admin UI.


10. Complete all the line items for the delivery as described in steps 7-9.


11. Once all line items are completed, finish the delivery for the order by selecting Receive on the Line items page.

  • The application displays a status message. The order with the delivery ID is received. You cannot scan more items under the received delivery.
  • The received items are stored in the database. You can check them by going to the Serialized Logistics application --> Transfers --> Inbound external --> Deliveries page.



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Receive a Return from an External Source (Client)


After the packs and containers are shipped to a client, the client may return some or all of them for a reason. By using the mobile application, you can receive the packs and containers returned by the client.


Before You Begin


Make sure that the administrator has assigned you as an operator in the Serialized Logistics application and authorized you to receive products in the specified warehouse.


Procedure


1. Open the Serialized Logistics application in Movilitas Mobile.


2. Select Receive.


3. Select Returns. The application displays a screen asking you to start scanning.


4. Select Scan Item and scan an item.

  • The application checks the details of the original shipping transfer this item was part of. The application displays the client and the original purchase order ID with the "RETURN-" prefix in front of the order ID.
  • The application displays the Reason field.
  • The application displays the scanned item in the list. To view the details of the scanned item or remove the scanned item, slide the item to the left and select Preview or Remove.


5. Optionally, change the order ID to another unique one. 


6. Continue scanning the returned items of the original shipping transfer.


If you scan an item that is not part of the original shipping transfer, the application informs you about it in an error message and you cannot add this item to the list.


7. Enter a reason for the return in the Reason field. You can only receive the items after giving a reason for the return.


8. Select Receive.

  • The application displays a status message. The external return with the specified order ID is received.
  • The received items are stored in the database and they can be shipped again. You can check them by going to the Serialized Logistics application --> Transfers --> Inbound external --> Returns page.


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