You can view the results of commissioning requests sent to Movilitas.Cloud and take the necessary actions on them under the Serialized Manufacturing application --> Commissioning tab. For each product, select the items and commission (report) them to the applicable market.


The commissioning requests can come from the following sources:

  • From an external system over the Manufacturer V2 API by sending Commission Serials and Aggregation API calls.
  • From Movilitas Mobile application by scanning the items for commissioning.
  • By uploading a CSV file that contains the data of produced packs for a registered product.


List of Procedures


Uploading a CSV File


You can upload a CSV file that contains the data of produced packs for a registered product: serial number, product code, batch, and expiration date. After the upload, these packs are registered in Movilitas.Cloud and are ready for commissioning to the market.


Before You Begin


Make sure that:

  • You have registered the product master data under the Products --> Products --> Master data tab.
  • You have prepared the CSV file in the correct format.


The CSV file must contain the following header and the data per pack:


SerialNumberGTINBatchExpirationDate
<serial number><GTIN><batch><YYMMDD>


You can give pack data of multiple product codes in the same CSV file.


Example of a CSV file opened in Notepad:




Procedure


1. Open the Serialized Manufacturing application and go to the Commissioning tab.


The application displays two tables:

  • The Commissioning table contains the list of products that have items ready for commissioning to the market.
  • The Failed Packs table contains a list of CSV files that contain the details about the failed packs.


In the following example, the Commissioning table has items, while the Failed Packs table is empty:



2. On the top-right corner of the Commissioning panel, click Upload Bulk.


The application opens a window that contains the following:

  • A description of the CSV file format.
  • The Download Template button to get the CSV template file. If you do not have the CSV file ready for uploading, download the template and fill it with your data. 
  • The Select File button to select a CSV file for uploading.



3. Click Select File and select the CSV file for uploading.


Movilitas.Cloud processes the file line by line and displays the result.

  • If the operation is complete, the application displays the number of successfully processed items versus the failed ones in a pop-up window. 
  • If the file format is not correct, the application displays an error message and you need to correct the format and retry.


The following example illustrates that the operation is complete, and all five records have been successfully processed. There is no error:



The following example illustrates that the operation is complete, but some of the records have failed. The file contained six records, four have been successfully processed, while two have failed:



Movilitas.Cloud lists the successfully processed items versus the failed ones in separate tables.

  • The successfully processed items are listed per product in the Commissioning table.
  • The failed items are saved to a CSV file and the file is downloadable in the Failed Packs table.


Next Steps


Do one of the following:

  • Commission the successfully processed items to a market.
  • Download the CSV file about the failed packs (if any), resolve the issue as per the error message, and retry the upload again.


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Commissioning Items to a Market


After the items are commissioned to Movilitas.Cloud through API, through the mobile application, or by uploading a CSV file, you can commission the items to a market.


To comply with the requirements of the specific market, the request contains additional information besides the pack or container data. For example, when commissioning the packs to the EU Hub, the application determines the manufacturer based on the CMO-serial assignments and includes the manufacturer details next to the pack details in the request sent to the EU Hub.


Before You Begin


To commission and report to the market, make sure the respective connection has been established to the external system:

  • EU Hub channel for the EU market
  • BPOM channel for the IDN market


Procedure


1. Open the Serialized Manufacturing application and go to the Commissioning tab.


The application displays two tables:

  • The Commissioning table contains the list of products that have items ready for commissioning to the market.
  • The Failed Packs table contains a list of CSV files that contain the details about the failed packs.


Example:



2. In the Commissioning table, find the product for which you want to commission items.


3. In the Market column, click the drop-down and select the market if you have multiple markets (EU or IDN).


4. Expand the product by clicking > next to the product code on the left. The application displays the batch and the expiration date.


A product code can have multiple batch/expiration date pairs. In this case, the items waiting for commissioning are organized per batch/expiration date.


In the following example, there are three batches for the product "01010101010101". The selected market is IDN (Indonesia):



5. Expand the row displaying the batch and the expiration date. The application displays the containers and serials waiting for commissioning.


Example:



Note: Due to readability reasons, the application displays only the first 100 containers and the first 100 trade items in the list. If there are more than 100 items waiting for commissioning, the application displays a message at the end of the list about how many items are not shown in the list.


6. Select the items and commission them to the market.


OPTION 1: If you want to commission specific items from the list, select the checkbox next to the item and click Commission selected.


Example:



OPTION 2: If you want to select all the displayed items in the list, select the checkbox next to the batch on the left and click Commission selected.


Note: After commissioning, the list of items will be refreshed, and the next 100 items are displayed waiting for commissioning.


Example:



OPTION 3: If you want to commission the entire batch, including the items not displayed in the list, select Commission entire batch button on the right and confirm the action.


In the following example, we are going to commission all the items for BATCH030303 of product "01010101010101" (entire batch):



Next Steps


Track the requests sent to the EU Hub or BPOM and verify the response. For more information, see the EU Hub or BPOM channels.


After successful commissioning, you can ship the items. For more information, see the Serialized Logistics application.


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Downloading the CSV File About the Failed Packs


When uploading a CSV file that contains the data of the produced packs, failed items can occur because the given data are not consistent across the full uploaded data set. For example, the same batch is used with multiple expiration dates.


Movilitas.Cloud detects the records that are not correct and saves them to a downloadable CSV file.


Note: This function is strictly connected to the use case when you have uploaded the data of produced packs as a CSV file. If you apply another use case, ignore this description. Movilitas.Cloud does not collect the failed packs after commissioning to the market as Movilitas.Cloud does not allow you to commission packs with errors.


Procedure


1. Open the Serialized Manufacturing application and go to the Commissioning tab.


The application displays two tables:

  • The Commissioning table contains the list of products that have items ready for commissioning to the market.
  • The Failed Packs table contains a list of CSV files that contain the details about the failed packs.


In the following example, the Commissioning table has items and the Failed Packs table also contains three CSV files:



2. Go to the Failed Packs table and find the relevant CSV file. The file name is derived from the CSV file used during the upload and contains the date and timestamp.


On the right side of the filename, you can see the number of items included in the file, a download icon, and an expand icon.


Example:




3. Expand the entry of the CSV file by clicking on the drop-down arrow on the right. The application displays the details.


In the following example, we are expanding the file "produced_packs_for_demo_03-Sep-2021_21.33.09.454.csv". The CSV file contains two records:

  • The first item has an incorrect expiration date. For the given batch number, the system stores a different date.
  • The second item has a product code that is not registered in Movilitas.Cloud.



4. Download the CSV file by clicking on the download icon on the right.


Next Steps


Resolve the issues based on the error message and retry the upload.


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