Register the products in the Manufacturer for Pharma application by giving the Global Trade Item Number (GTIN) of the product.


Besides registering the master data, you can configure serial management, repackaging, and aggregation, and you can set market-specific parameters (VRS settings for the US, pack size for the EU).


List of Procedures


Creating a Single GTIN


Before You Begin


Make sure that you have created a business channel with SAP ATTP or SNM source.


Procedure


1. In the Manufacturer for Pharma application, open the GTINs tab. The application displays the list of products and the Create GTIN form.


Note: When viewing the details of a product, you can open the Create GTIN form by clicking Add new +.



2. On the Manage single tab of the Create GTIN form, fill in the fields as described below. The required fields are marked with an asterisk (*) in the form.


FieldDescription
GTINEnter the Global Trade Item Number of the product as per the GS1 standard.
DescriptionEnter the product description. It is a free-form text field.
Repacked productIf the specified product (GTIN) is involved in repackaging and this product is the new one after repackaging, select Repacked product checkbox.

When selecting this checkbox, the application displays the Non-serialized origin GTIN field.
Non-serialized origin GTINIf the company repackages source products that have no serial numbers, you need a non-serialized origin GTIN. The GTIN you specify here must be created in the company range and it will not be used for any commercial product that goes to the market.
Serial number source

Select a serial number source from the ones that you created earlier.


You can select from two sources:

  • Serial Number Management (SNM)
  • SAP Advanced Track and Trace for Pharmaceuticals (SAP ATTP)
Update serials over

Select a channel over which you update the serials in an external system.


If you want to send the status of serial numbers received from the production line back to SAP ATTP, select the business channel with SAP ATTP here.

Automatic replenishOptionally, select the Automatic Replenish checkbox and specify a filling amount and a threshold.


If you select automatic replenishment, whenever there is a request for serials in the system and there aren’t enough serials left to fulfill that request, new ones are generated or fetched from the source automatically.


The threshold specifies how many serial numbers are to be available in the system. If the number of serial numbers is less than the number specified here, new ones are generated or fetched from the source automatically in the amount specified in the Filling Amount field until the threshold is reached.

Filling amount
Threshold
Product is aggregatedIf the GTIN you are creating is a parent GTIN for other GTINs, select the Product is aggregated checkbox. Then, specify the aggregated product and the aggregated amount.

For example, the GTIN you are configuring is a case that contains 5 packs: in this case, you provide the GTIN of the packs in the Aggregated Product field and enter 5 as the Aggregated amount.

You can include a GTIN that is aggregated in production order and send the order to a packaging line that uses a shopfloor channel with Wipotec-OCS source. It is possible to have up to 4 levels of aggregation. You specify the aggregation structure for the GTINs in the settings of the shopfloor channel with Wipotec-OCS source that is included as a packaging line in the production orders.
Aggregated product
Aggregated amount
Pack sizeEnter a number in the Pack Size field. In this field, you provide the number of pills that go into the pack. This piece of information is required when sending commissioning requests to the EU Hub.


3. Click Create. The GTIN is created and added to the list.


Next Steps


You can now fill the serial number pool for the GTIN.


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Uploading Multiple GTINs

You can upload the master data of multiple GTINs at the same time by using a comma-separated values (CSV) file. After the upload, you can continue configuring the serial management, aggregation, and market-specific parameters.


Before You Begin


Make sure that:

  • You have created a business channel with SAP ATTP or serial number management source.
  • You have prepared the CSV file in the right format.


The CSV file contains the following data: GTIN,Description,Repacked product (true/false),Non-serialized origin GTIN.


FieldRequired or Optional?Valid Value
GTINRequiredGTIN product code as per the GS1 standard.
DescriptionOptionalFree-form text field.
Repacked productOptional
  • true
  • false
Non-serialized origin GTIN
  • Required when "Repacked product" is set to "true".
  • Blank field when "Repacked product" is set to "false".
GTIN product code as per the GS1 standard.


The following CSV file example contains two products:

  • The first GTIN "32346086272327" is involved in repackaging, and the non-serialized origin GTIN is provided.
  • The second GTIN "32346086272328" is a simple product that is not involved in repackaging.



Procedure


1. In the Manufacturer for Pharma application, open the GTINs tab. The application displays the list of products and the Create GTIN form.


Note: When viewing the details of a product, you can open the Create GTIN form by clicking Add new +.



2. Select the Upload multiple tab on the Create GTIN form.



3. Click Select File For Import.

4. Select the CSV file containing the GTINs.


After the file is imported, the Upload File button becomes active:



5. Select Upload File. The GTINs are now available in the system.

6. Find and select each GTIN to configure them on the Manage single tab as described in the table below.


FieldDescription
Serial number source

Select a serial number source from the ones that you created earlier.


You can select from two sources:

  • Serial Number Management (SNM)
  • SAP Advanced Track and Trace for Pharmaceuticals (SAP ATTP)
Update serials over

Select a channel over which you update the serials in an external system.


If you want to send the status of serial numbers received from the production line back to SAP ATTP, select the business channel with SAP ATTP here.

Automatic replenishOptionally, select the Automatic Replenish checkbox and specify a filling amount and a threshold.


If you select automatic replenishment, whenever there is a request for serials in the system and there aren’t enough serials left to fulfill that request, new ones are generated or fetched from the source automatically.


The threshold specifies how many serial numbers are to be available in the system. If the number of serial numbers is less than the number specified here, new ones are generated or fetched from the source automatically in the amount specified in the Filling Amount field until the threshold is reached.

Filling amount
Threshold
Product is aggregatedIf the GTIN you are creating is a parent GTIN for other GTINs, select the Product is aggregated checkbox. Then, specify the aggregated product and the aggregated amount.

For example, the GTIN you are configuring is a case that contains 5 packs: in this case, you provide the GTIN of the packs in the Aggregated Product field and enter 5 as the Aggregated amount.

You can include a GTIN that is aggregated in production order and send the order to a packaging line that uses a shopfloor channel with Wipotec-OCS source. It is possible to have up to 4 levels of aggregation. You specify the aggregation structure for the GTINs in the settings of the shopfloor channel with Wipotec-OCS source that is included as a packaging line in the production orders.
Aggregated product
Aggregated amount
Pack sizeEnter a number in the Pack Size field. In this field, you provide the number of pills that go into the pack. This piece of information is required when sending commissioning requests to the EU Hub.


7. Click Update.


Next Steps


You can now fill the serial number pool for the GTIN. If the product is for the US market, you can configure the VRS settings.


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Searching for a GTIN


Procedure


1. In the Manufacturer for Pharma application, open the GTINs tab. The application displays the list of products.


2. To search for an existing GTIN, enter the GTIN or the description in the search field.

  • The list of the products is filtered based on the search criteria.
  • You can reset the filter by clicking the Reset Filters icon.


3. Select the GTIN to view its details.


In the following example, we are searching for GTIN "00224466881111" and are viewing its details:




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Generating or Requesting Serials for the GTIN

You can manually fill in the serial number pool with a certain amount of serials.


Procedure


1. In the Manufacturer for Pharma application, open the GTINs tab. The application displays the list of products.


2. Find and select the GTIN for which you want to generate or request serials.


The application displays the Update GTIN form and, depending on the serial number source, one of the following:

  • If the SNM source is configured, the application displays the Generate serials panel to manually generate a certain amount of serials in Movilitas.Cloud.
  • If the SAP ATTP source is configured, the application displays the GTINs panel to manually request a certain amount of serials from SAP ATTP.


3. Enter the required number of serials in the Amount field on the Generate serials panel or the GTINs panel.


4. Click Generate or Request Serials, respectively.


The serial number pool will be filled with the new serial numbers in the specified amount. For more information, check the Serial number pool tab.


In the following example, we are generating 100 serial numbers by using the SNM source: 



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Configuring VRS Settings (US Market)

While creating or updating a product for the US market, the manufacturer will have the ability to store the product details in the VRS database. Whenever there is a request to verify a product from the distributor, the product is looked up in the VRS database and a response is sent to the distributor.


The VRS Settings tab enables you to add or remove a product in the VRS database.


Before You Begin


Make sure that you have created a business channel with MediLedger Manufacturer source and you have set this channel under the Settings tab.


Procedure


1. In the Manufacturer for Pharma application, open the GTINs tab. The application displays the list of products.

2. Find and select the GTIN for which you want to configure the VRS settings.

3. On the Update GTIN form, select VRS settings.


Note: The VRS settings tab will be active only if the MediLedger Manufacturer channel is selected in the Settings tab at the application level.


The following example illustrates a case when the product has not been added to the VRS database yet:


 

4. Configure the VRS settings.

  • If the product is not added to the VRS database, click Add to VRS lookup directory option. The product is stored in the VRS database.
  • If the product is already added to the VRS database, you can see the Remove from VRS directory option. Select the option to remove the product from the database.
  • Select the Show verification failure reason option to display the reason for the verification failure of the product.


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Updating a GTIN


Procedure


1. In the Manufacturer for Pharma application, open the GTINs tab. The application displays the list of products.


2. Find and select a GTIN for editing.


3. On the Manage single tab of the Update GTIN form, modify the required fields and click Update.


4. (US market only) On the VRS Settings tab of the Update GTIN form, configure the VRS settings of the GTIN.


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Deleting a GTIN


Procedure


1. In the Manufacturer for Pharma application, open the GTINs tab. The application displays the list of products.


2. Find the GTIN in the list you want to delete.


Example:



3. Click the delete icon and confirm the deletion by clicking Yes.


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