Manage the warehouses where the scanning activities are performed. Warehouses represent internal departments and they are involved in internal transfers.


If you want to specify smaller areas of the warehouse, you can associate sublocations and storage locations with your warehouse.


Note: When connecting to BPOM, all the shipping locations saved as warehouses on the BPOM channel settings page are automatically imported into the Serialized Logistics application.


List of Procedures


Creating a Warehouse

You can create a warehouse by adding its master data.


Before You Begin


Make sure that you have configured the regulatory or business channel to be used for sending the scanned data to the applicable external system.

  • National Agency of Drug and Food Control in Indonesia (Badan Pengawas Obat dan Makanan) - BPOM
  • SAP Advanced Track and Trace for Pharmaceuticals (SAP ATTP)
  • SAP Information Collaboration Hub for Life Sciences (SAP ICH)


Procedure


1. In the Serialized Logistics application, select Site management --> Warehouses tab. The application displays the list of warehouses and the Create warehouse form.


Note: When viewing the details of a warehouse, you can open the Create warehouse form by clicking Add new +.



2. Fill in the form as described in the table below. The required fields are marked with an asterisk (*) in the form.


Note: The BPOM shipping locations specified as warehouses on the BPOM channel settings page are automatically imported and are available in the list. The configuration form is prefilled with the existing data and the application displays the text Imported through BPOM channel under the warehouse name in the list.


Field/FunctionAction
Warehouse nameEnter the warehouse name.
Warehouse addressEnter the warehouse address.
Warehouse GLNEnter the warehouse SGLN as per the GS1 standard.

The warehouse GLN is required to identify the warehouse if you want to send data to an external track and trace system, for example, SAP ATTP or SAP ICH.
Warehouse tagEnter the warehouse tag. This tag is used as an identifier for application communication.
Select country

Select a country from the drop-down.


For locations imported through a BPOM channel, the field is automatically set to Indonesia and the field is read-only.

BPOM id

Unless already filled in during the shipping location import, enter the BPOM ID of the warehouse. Only applicable when the selected country is Indonesia.

  • For imported locations, the field is read-only.
  • For locations created on-demand, the field is editable.

Note: Make sure that you are using the BPOM ID that is assigned to that location by BPOM. The BPOM ID is important for the sender who wants to ship items to this location because the destination BPOM ID is sent to BPOM during the report.

Regulatory channelSelect a regulatory channel. When the selected country is Indonesia, the users can configure the BPOM channel to report the scanning activities to the Indonesian market.
Business channelSelect a business channel to report to an external track and trace system (SAP ATTP or SAP ICH).
Manufacturer radio buttonSelect this radio button if the warehouse is involved in manufacturing activity. Shipping by batch is only possible at manufacturer sites.
Distributor radio buttonSelect this radio button if the warehouse is involved in distribution activity.
Add new UUID

Add one or more devices to the warehouse by providing the universally unique identifiers (UUIDs) of these devices.

  • If UUIDs are added here, the operators can use only the specified devices in the warehouse.
  • If no UUIDs are specified here, the operators can use any device to scan the products in the warehouse.

You can remove a UUID from the list of assigned UUIDs.


3. Click Create. The warehouse is created and added to the list.


Next Steps


Find the warehouse and optionally add a sublocation or storage location, as needed. For more information, see Updating a Warehouse.


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Searching for a Warehouse


Procedure


1. In the Serialized Logistics application, select Site management --> Warehouses tab. The application displays the list of warehouses.


2. Enter the warehouse name in the search field.

  • The list of the warehouses is filtered based on the search criteria.
  • You can reset the filter by clicking on the Reset filters icon.


3. Select the warehouse to view its details.


In the following example, we are searching for the warehouse "PT Marga Nusantara Jaya (Pusat)". The warehouse is located in Indonesia, involved in distribution activities, and is imported through BPOM channel as stated under the warehouse name on the left:



In the following example, we are searching for the warehouse "Manufacturer Site". The warehouse is located in Hungary, involved in manufacturing activities, and there is an SAP ICH channel selected for reporting.




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Updating a Warehouse

When updating a warehouse, besides configuring the warehouse master data, you can also configure sublocations and storage locations for your warehouse.


Before You Begin


Make sure that you have configured the regulatory or business channel to be used for sending the scanned data to the applicable external system.

  • National Agency of Drug and Food Control in Indonesia (Badan Pengawas Obat dan Makanan) - BPOM
  • SAP Advanced Track and Trace for Pharmaceuticals (SAP ATTP)
  • SAP Information Collaboration Hub for Life Sciences (SAP ICH)


Procedure


1. In the Serialized Logistics application, select Site management --> Warehouses tab. The application displays the list of warehouses.


2. Find and select the warehouse you want to update. The application displays the Update warehouse form.


Note: The BPOM shipping locations specified as warehouses on the BPOM channel settings page are automatically imported and are available in the list. The configuration form is prefilled with the existing data and the application displays the text Imported through BPOM channel under the warehouse name in the list.


3. Modify the required fields.


Field/FunctionAction
Warehouse nameEnter the warehouse name.
Warehouse addressEnter the warehouse address.
Warehouse GLNEnter the warehouse SGLN as per the GS1 standard.

The warehouse GLN is required to identify the warehouse if you want to send data to an external track and trace system, for example, SAP ATTP or SAP ICH.
Warehouse tagEnter the warehouse tag. This tag is used as an identifier for application communication.
Select country

Select a country from the drop-down.


For locations imported through a BPOM channel, the field is automatically set to Indonesia and the field is read-only.

BPOM id

Unless already filled in during the shipping location import, enter the BPOM ID of the warehouse. Only applicable when the selected country is Indonesia.

  • For imported locations, the field is read-only.
  • For locations created on-demand, the field is editable.

Note: Make sure that you are using the BPOM ID that is assigned to that location by BPOM. The BPOM ID is important for the sender who wants to ship items to this location because the destination BPOM ID is sent to BPOM during the report.

Regulatory channelSelect a regulatory channel. When the selected country is Indonesia, the users can configure the BPOM channel to report the scanning activities to the Indonesian market.
Business channelSelect a business channel to report to an external track and trace system (SAP ATTP or SAP ICH).
Manufacturer radio buttonSelect this radio button if the warehouse is involved in manufacturing activity. Shipping by batch is only possible at manufacturer sites.
Distributor radio buttonSelect this radio button if the warehouse is involved in distribution activity.
Add new UUID

Add one or more devices to the warehouse by providing the universally unique identifiers (UUIDs) of these devices.

  • If UUIDs are added here, the operators can use only the specified devices in the warehouse.
  • If no UUIDs are specified here, the operators can use any device to scan the products in the warehouse.

You can remove a UUID from the list of assigned UUIDs.


4. Click Update.


5. (Optional) Click the Sub locations tab and manage the sublocations.


  • Add a new sublocation by filling in the form and clicking Add Sub Location.
FieldAction
Sub location nameEnter the sublocation name (required).
Sub location tagEnter the sublocation tag that is the identifier of the sublocation for API communications.
Sub location GLNEnter the sublocation GLN.
  • View a sublocation by using the search field and selecting the search result. You can reset the filter by clicking on the Reset filters icon.
  • Update a sublocation by selecting it from the list, modifying the required fields, and clicking Update Sub Location.
  • Delete a sublocation by clicking on the delete icon next to the sublocation.


In the following example, we have created two sublocations for the warehouse:



6. (Optional) Click the Storage locations tab and manage the storage locations.

  • Add a new storage location by filling in the form and clicking Add Storage Location.
FieldAction
Storage location nameEnter the storage location name (required).
Storage location tagEnter the storage location tag that is the identifier of the storage location for API communications.
  • View a storage location by using the search field and selecting the search result. You can reset the filter by clicking on the Reset filters icon.
  • Update a storage location by selecting it from the list, modifying the required fields, and clicking Update Storage Location.
  • Delete a storage location by clicking on the delete icon next to the storage location.


In the following example, we have created three storage locations and selected one of them for update:




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Deleting a Warehouse


Procedure


1. In the Serialized Logistics application, select Site management --> Warehouses tab. The application displays the list of warehouses.


2. Find the warehouse you want to delete.


Example:



3. Click the delete icon next to the warehouse and confirm the deletion by clicking Yes.



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