The Receive process allows you to receive the orders by using the mobile application. Multiple users can work on the same order in parallel but only one user can scan for a line item at one time. If a user is working on a line item, that line item is occupied and the other user needs to select another line item.
You can receive the orders in two ways:
- Receive goods in a single shipment OR
- Receive goods in multiple shipments
Note: The procedures described below takes the use case when the operator scans the items by using the camera of the mobile device.
- For mobile devices with built-in scanners, the GUI buttons related to scanning, like Scan Item, may not be displayed and you need to press the physical button on the device to scan.
- For devices with external (table) scanners, you can point the scanner to the barcode to scan and you can ignore the GUI buttons on the screen related to scanning.
List of Procedures
Receiving Goods in a Single Shipment
Before You Begin
The administrator must do the following:
- Assign you as an operator in the Serialized Logistics for Agro application and authorized you to receive goods.
- Assign you to a warehouse, where optionally an SAP AII channel is set for the warehouse.
- Clear the Enable partial receiving of inbound orders checkbox under the Serialized Logistics for Agro application --> Settings tab.
Procedure
1. Open the Serialized Logistics for Agro application in Movilitas Mobile.
2. Select Receive. The application displays the list of orders that are in status Open, Prepared, or In receiving.
3. From the Sub location drop-down, select the sublocation if you are assigned to multiple sublocations.
4. Tap Scan Order to scan the order or select the order after entering the order ID in the search field.
The application displays the order details and the following options:
- Sub location - When selecting an order that is in Prepared or In receiving status, you can also set the sublocation on the order level. Not applicable when selecting an order that is in Open status.
- Receive - With this option, you can complete the Receive process once you finished scanning all the items in a single stage. The order is completed and the order status changes to Received.
- Line item
5. Select the line item. The Receiving screen displays the line item details and the following:
- Scan item
- Manual input
- Pause Line Item
- List of scanned/entered items
6. Tap Scan Item and scan the item OR tap Manual Input, enter the label details (SSCC or Pack SGTIN), and tap Confirm.
For manual input, follow the GS1 standard. The application displays simple guides, for example, the Application Identifier (AI) of each parameter in brackets and the allowed number of characters. When entering dates, use the YYMMDD format.
- The system matches the scanned or entered item with the order in the system.
- If the data matches, then the SSCC or the pack is displayed on the screen.
- If the data does not match, the application displays an error message except for inbound returns that contain loose items. Loose items are items that are returned without the case they were part of. The application automatically detects if the item might be a loose item and asks for confirmation from the user.
- By selecting Yes, the item is added to the list.
- By selecting No, the application displays an error message.
- To view the details of the item or remove the item, slide the item to the left and select Preview or Remove.
- If the SAP system is connected, the label is compared with the order details, and the information is sent to the SAP system for verification.
- You can pause the line item. This line item goes to Paused status and is available for other operators.
7. Continue scanning or entering the data manually for the line items that are available for you.
If you select a line item in Paused status, make sure that it is really paused by going back one level on the screen. If the line item is not listed, it means someone else started working on the line item. Otherwise, you can select it and scan the items.
8. Once all the items are scanned or entered, tap Receive on the Select item screen listing the line items of the order.
The application requests confirmation to ensure that you have included all the items that must be received.
9. Select Yes. If other operators are also working on the order, the application displays a message informing you about it and requests you to confirm the receiving action.
IMPORTANT: Before completing the order, consult with the other operators to make sure that everything is covered for the order.
10. Once all operators covered all the items, select Yes.
The application displays a summary of the order details.
- The order status changes to Received.
- All the line items go to Received status.
- The order is not available for the operators anymore.
- If the SAP system is connected, then the event is sent to the SAP system.
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Receiving Goods in Multiple Shipments
Before You Begin
The administrator must do the following:
- Assign you as an operator in the Serialized Logistics for Agro application and authorized you to receive goods.
- Assign you to a warehouse, where optionally an SAP AII channel is set for the warehouse.
- Select the Enable partial receiving of inbound orders checkbox under the Serialized Logistics for Agro application --> Settings tab.
Procedure
1. Open the Serialized Logistics for Agro application in Movilitas Mobile.
2. Select Receive. The application displays the list of orders that are in status Open, Prepared, or In receiving.
3. From the Sub location drop-down, select the sublocation if you are assigned to multiple sublocations.
4. Tap Scan Order to scan the order or select the order after entering the order ID in the search field.
The application displays the order details and the following options:
- Sub location - When selecting an order that is in Prepared or In receiving status, you can also set the sublocation on the order level. Not applicable when selecting an order that is in Open status.
- Receive - With this option, you can receive the scanned items and keep the order open to receive the items in multiple stages. The order status remains in In receiving.
- Close - Once you tap Close, you complete the Receive process and no further scanning is possible. The order is completed and the order status changes to Received.
- Line item
- History - By sliding the line item to the left, you can view the history of the received items.
5. Select the line item. The Receiving screen displays the line item details and the following:
- Scan item
- Manual input
- Pause Line Item
- List of scanned/entered items
6. Tap Scan Item and scan the item OR tap Manual Input, enter the label details (SSCC or Pack SGTIN), and tap Confirm.
For manual input, follow the GS1 standard. The application displays simple guides, for example, the Application Identifier (AI) of each parameter in brackets and the allowed number of characters. When entering dates, use the YYMMDD format.
- The system matches the scanned or entered item with the order in the system.
- If the data matches, then the SSCC or the pack is displayed on the screen.
- If the data does not match, the application displays an error message except for inbound returns that contain loose items. Loose items are items that are returned without the case they were part of. The application automatically detects if the item might be a loose item and asks for confirmation from the user.
- By selecting Yes, the item is added to the list.
- By selecting No, the application displays an error message.
- To view the details of the item or remove the item, slide the item to the left and select Preview or Remove.
- If the SAP system is connected, the label is compared with the order details, and the information is sent to the SAP system for verification.
- You can pause the line item. This line item goes to Paused status and is available for other operators.
7. Continue scanning or entering the data manually for the line items that are available for you.
If you select a line item in Paused status, make sure that it is really paused by going back one level on the screen. If the line item is not listed, it means someone else started working on the line item. Otherwise, you can select it and scan the items.
8. To receive the items but keep the order open, tap Receive on the Select item screen listing the line items of the order.
The application requests confirmation to ensure that you have included all the items that must be received.
9. Select Yes. If other operators are also working on the order, the application displays a message informing you about it and requests you to confirm the receiving action.
IMPORTANT: Before receiving the order, consult with the other operators about the status of their line items.
- You can receive the order and other operators can still work on their line items unless the requested amount is reached for those line items.
- If the requested amount is reached for all line items, then all line items will go to Received status and it is not possible to work on the order. In that case, the user who received the order can close the order only, and the other users will lose the privilege to access the order.
10. Select Yes. The application displays a summary of the order details.
- The order status remains in In receiving.
- You can continue scanning or entering the data manually for the order unless the requested amount is reached for all your line items. When you included the requested amount for a line item, that line item is in Received status and it is not possible to work on it. If all the line items belonging to you reached the requested amount, you lose the privilege to access the order unless you have initiated the last receiving process.
- You can view the history of the received items per line item on the Select item screen by sliding the line item to the left and selecting History. Note: Not applicable to users who have lost the privilege to access the order again.
- If the SAP system is connected, a message about the updated order is sent to the SAP system.
11. To close the order, tap Close on the Select item screen listing the line items of the order.
- The order status changes to Received.
- All the line items go to Received status.
- The order is not available for the operators anymore.
- If the SAP system is connected, then the event is sent to the SAP system.
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