Monitor the outbound internal and external transfers in the Serialized Logistics application.

  • Outbound internal transfers represent all the shipping activities to other departments (warehouses) of your company.
  • Outbound external transfers represent all the shipping activities to the clients of your company. If the order management system is integrated with Movilitas.Cloud, then the orders are created in the Serialized Logistics application prior to the activities in the warehouse to have full control over the warehouse.


An outbound external transfer can be created in one of the following ways:

  • In a manual way, by shipping items in the warehouse by using the mobile application.
    • Special case 1: A 3PL company ships the items to Bahrain. The transfer is a 3PL activity on behalf of a supplier that is the Marketing Authorization Holder (MAH) of the shipped items. The Serialized Logistics application generates an EPCIS 1.2 file that contains the shipped items. You can download the EPCIS 1.2 file to your computer and send the EPCIS 1.2 file to the supplier (MAH).
    • Special case 2: A distributor ships the items to a client in the USA. The Serialized Logistics application generates an EPCIS 1.2 file in the format as per the DSCSA requirements. You can download the EPCIS 1.2 file to your computer.
  • In an automated way, by sending a commission request from SAP ATTP to TraceLink. The commission request contains a shipping event.
  • In an automated way, by sending a generic report from SAP ATTP. The generic report is an import request to Kazakhstan.
  • By executing an outbound external order (delivery) that was registered in the Serialized Logistics application prior to the activities in the warehouse.


List of Procedures


Monitoring the Outbound Internal Transfers


Procedure


1. In the Serialized Logistics application, select the Transfers tab.


2. To view the internal outgoing shipments by batch, select the Outbound internal --> Ship by batch option in the drop-down. The application displays the list of completed shipments by batch.

  • Sort the list by batch, warehouse, destination, or shipping date, in ascending or descending order.
  • Search for a shipment by entering the batch in the search field. You can reset the filtering by clicking on the Reset filters icon. 
  • Click on the > (Expand) icon next to the batch to view the details. The application displays the shipped containers and trade items. You can view the hierarchy and the number of children at each level by clicking on the > (Expand) icon.
  • Click on the SSCC of a container and the application displays the SSCC History page in a separate browser tab.


In the following example, we are checking the details of a shipment by batch "BATCHDEMO241".

  • We have shipped the items from a manufacturer site to a distributor site within the same company.
  • The shipment has five containers and eight stand-alone trade items, collecting 23 trade items altogether.
  • Four containers are nested. Each top-level container has a child container with trade items inside the child container.
  • One container aggregates three trade items without a child container.



3. To view the internal outgoing shipments by stock transfer ID, select the Outbound internal --> Ship by stock transfer ID option in the drop-down. The application displays the list of completed shipments by stock transfer ID.

  • Sort the list by stock transfer ID, warehouse, destination, or shipping date, in ascending or descending order.
  • Search for a shipment by entering the stock transfer ID in the search field. Turn on the Returns only toggle button to filter on returns. You can reset the filtering by clicking on the Reset filters icon. 
  • Click on the > (Expand) icon next to the stock transfer ID to view the details. The application displays the shipped containers and trade items. You can view the hierarchy and the number of children at each level by clicking on the > (Expand) icon.
  • Click on the SSCC of a container and the application displays the SSCC History page in a separate browser tab.


In the following example, we are checking the details of a shipment with stock transfer ID "movilitas-demo-002":

  • We have shipped the items from a manufacturer site to a distributor site within the same company.
  • The shipment has two containers and five stand-alone trade items, collecting 12 trade items altogether.
  • There is a nested container having three trade items inside the child container.
  • The shipment contains trade items with different batches, see BATCHDEMO987 and BATCH167.



In the following example, we are checking the details of the shipment with stock transfer ID "return-1":

  • While searching, we turned on the Returns only toggle button to filter on returns, and then we entered "return-1".
  • The reason for the return is displayed: "Seal is broken".
  • The shipment has two containers, and two stand-alone trade items, collecting 12 trade items altogether.
  • There is a nested container having five trade items inside the child container.



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Monitoring the Outbound External Transfers


Follow this procedure when outbound external orders were not created in the Serialized Logistics application prior to the activities in the warehouse. The order exists in an external system that is not integrated with Movilitas.Cloud. The activities in the warehouse are recorded but are not controlled.


Supported scenarios:

  • An operator shipped the items to China and the transfer is reported to SAP ICH.
  • An operator shipped the items and the transfer is reported to BPOM (Indonesia).
  • An operator shipped the items and the transfer is reported to Tatmeen (UAE).
  • An operator shipped the items and the items were verified against the NMVS or the items were exported outside the EU and the items are marked as Exported in the NMVS (FMD Europe).
  • The transfer is created in an automated way after sending a commission request from SAP ATTP to TraceLink. The commission request contains a shipping event.
  • The transfer is created in an automated way after sending a generic report from SAP ATTP. The generic report is an import request to Kazakhstan.
  • An operator shipped the items, the destination is not Bahrain or the USA, and there is no connection to any external system.


If you want to view outbound external transfers to Bahrain and send an EPCIS 1.2 file to the supplier, go to Downloading and Sending an EPCIS 1.2 File to the Supplier.

If you want to view outbound external transfers to the USA as a distributor and you need the EPCIS 1.2 file as per the DSCSA requirements, go to Downloading an EPCIS 1.2 File as per DSCSA (Client in the USA).


Procedure


1. In the Serialized Logistics application, select the Transfers tab.


2. To view the transfers, select the Outbound external --> Transfers option in the drop-down. The application displays the list of completed shipments by purchase order ID.

  • Sort the list by purchase order ID, warehouse, destination, or shipping date, in ascending or descending order.
  • Search for a shipment by entering the purchase order ID in the search field. You can reset the filtering by clicking on the Reset filters icon. 
  • Click on the > (Expand) icon next to the purchase order ID to view the details. The application displays the shipped containers and trade items. You can view the hierarchy and the number of children at each level by clicking on the > (Expand) icon.
  • Click on the SSCC of a container and the application displays the SSCC History page in a separate browser tab.


In the following example, we are checking the details of a shipment by purchase order ID "PO-MOV-005".

  • We have shipped the items from a distributor site to an external client.
  • The shipment has two containers and three stand-alone trade items, collecting 10 trade items altogether.
  • There is a nested container having three trade items inside the child container.
  • The shipment contains trade items with different batches, see BATCHDEMO987 and BATCH167.



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Downloading and Sending an EPCIS 1.2 File to the Supplier (Client in Bahrain)


This section describes outbound external transfers to Bahrain; the transfers are 3PL activities on behalf of a supplier that is the MAH of the shipped items. For each transfer, the application generates an EPCIS 1.2 file that contains the shipped items. The 3PL company can download the file and/or send the file to the supplier.


Procedure


1. In the Serialized Logistics application, select the Transfers tab.


2. To view the transfers, select the Outbound external --> Transfers option in the drop-down. The application displays the list of completed shipments by purchase order ID.

  • Sort the list by purchase order ID, warehouse, destination, or shipping date, in ascending or descending order.
  • Search for a shipment by entering the purchase order ID in the search field. You can reset the filtering by clicking on the Reset filters icon. 
  • Click on the > (Expand) icon next to the purchase order ID to view the details. The application displays the shipped containers and trade items. You can view the hierarchy and the number of children at each level by clicking on the > (Expand) icon.
  • Select the EPCIS drop-down button to download the EPCIS 1.2 file and/or send the EPCIS 1.2 file to the supplier.
  • Click on the SSCC of a container and the application displays the SSCC History page in a separate browser tab.


In the following example, we are checking the details of a shipment by purchase order ID "PO-0425-1".

  • We have shipped the items from a distributor site to an external client (Bahrain).
  • The shipment has two containers and four stand-alone trade items, collecting 16 trade items altogether.
  • The two containers are nested. Each top-level container contains two child containers, and each child container has three trade items inside.
  • The shipment is involved in 3PL activities on behalf of a supplier that is the MAH of the shipped items. The client is located in Bahrain. The application displays the EPCIS drop-down button to download the EPCIS 1.2 file and/or send the EPCIS 1.2 file to the supplier.



In the following example, we are checking the details of a shipment by purchase order ID "Ship-Nested-Trade-Items-0620".

  • We have shipped the items from a distributor site to an external client (Bahrain).
  • The shipment has two top-level stand-alone trade items, collecting seven trade items altogether.
  • One of the top-level trade items contains two child trade items. Each child trade item contains three further child trade items at the lowest level (six altogether).
  • When calculating the number of items (7), the trade items that do not have further child trade items are considered (1+6).
  • The shipment is involved in 3PL activities on behalf of a supplier that is the MAH of the shipped items. The client is located in Bahrain. The application displays the EPCIS drop-down button to download the EPCIS 1.2 file and/or send the EPCIS 1.2 file to the supplier.



3. Click on the EPCIS drop-down on the right and select an action for the EPCIS 1.2 file.


Action on the UIDescription

Send EPCIS file to supplier

An email including the file is sent to the email address specified under the Site management --> Suppliers tab for the supplier.

Download EPCIS file

You can download the file to your local computer.
Download & Send EPCIS file to supplierYou can download the file to your local computer and the file is sent to the email address specified under the Site management --> Suppliers tab for the supplier.


After selecting an option, the application displays a pop-up window to enter the invoice number. In the case when the EPCIS was generated earlier, the application remembers the invoice number and populates the field in advance.


The following example illustrates the case when generating the EPCIS for the first time, meaning that the invoice number is not known:



4. Enter or confirm the invoice number in the Invoice number field.


Example:



5. Click Confirm.


The application generates the EPCIS 1.2 file before executing the action. Depending on the size of the transfer, the operation might take a few minutes.


If the EPCIS file cannot be generated due to an error, the application displays an error message that contains the reason for the error.


WHEN THE SYSTEM NEEDS THE COMPANY PREFIX OF AN SSCC (NEXT TO THE INVOICE NUMBER)


This issue happens when verifying the EPCIS step is missed for the pick list. If the application cannot determine the company prefix of an SSCC and fallback to the company prefix in the supplier SGLN is not possible, the application asks for the company prefix and the invoice number at the same time.


Example:



Actions: 

  1. Enter the company prefix length as the number of digits
  2. Verify the company prefix to be used in the pop-up.
  3. Enter the invoice number
  4. Click Confirm.


Example:



System Response


The application takes the specified company prefix for the rest of the concerned SSCCs without further interruption except for the case the application cannot determine the company prefix of the next SSCC.


The application remembers the entered invoice number. The next time when generating this EPCIS again, the application requests for confirmation only.


Finally, the EPCIS file is generated and the selected action (download, send, or both) is executed.


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Downloading an EPCIS 1.2 File as per DSCSA (Client in the USA)


This section describes outbound external transfers to the USA; a distributor sells products to its clients and ships the items to its clients. For each transfer, the application generates an EPCIS 1.2 file in the format as per the DSCSA requirements. The distributor can download the file.


Procedure


1. In the Serialized Logistics application, select the Transfers tab.


2. To view the transfers, select the Outbound external --> Transfers option in the drop-down. The application displays the list of completed shipments by purchase order ID.

  • Sort the list by purchase order ID, warehouse, destination, or shipping date, in ascending or descending order.
  • Search for a shipment by entering the purchase order ID in the search field. You can reset the filtering by clicking on the Reset filters icon. 
  • Click on the > (Expand) icon next to the purchase order ID to view the details. The application displays the shipped containers and trade items. You can view the hierarchy and the number of children at each level by clicking on the > (Expand) icon.
  • Select the EPCIS drop-down button to download the EPCIS 1.2 file.
  • Click on the SSCC of a container and the application displays the SSCC History page in a separate browser tab.


In the following example, we are checking the details of a shipment by purchase order ID "TRANSFER-TO-USA-EPCIS-3".

  • We have shipped the items from a distributor site to a client in the USA. The items were shipped to the client delivery address as shown in brackets in the Destination column. 
  • The shipment has two containers and four stand-alone trade items, collecting 40 trade items altogether.
  • One of the containers contains two child containers. The containers might contain aggregated trade items.
  • Each top-level trade item contains three child trade items, so they are aggregated ones.
  • The sender is a distributor that sells the products to its client. The client is located in the USA. The application displays the EPCIS drop-down button to download the EPCIS 1.2 file. The EPCIS file is compliant with the DSCSA requirements.



3. Click on the EPCIS drop-down on the right and select Download EPCIS file. You can download the file to your local computer.


The application generates the EPCIS 1.2 file before executing the action. Depending on the size of the transfer, the operation might take a few minutes.


If the EPCIS file cannot be generated due to an error, the application displays an error message that contains the reason for the error.


Note: The other two options - Send / Download & Send - are inactive in the application. If you want to use these functions, contact Movilitas.Cloud Support.


WHEN THE SYSTEM NEEDS THE COMPANY PREFIX OF AN SSCC


If the application cannot determine the company prefix of an SSCC, the application asks for the company prefix.


Example:



Action: Enter the company prefix length as the number of digits, verify the company prefix to be used in the pop-up, and click Confirm.


Example:



The application takes this company prefix for the rest of the concerned SSCCs without further interruption except for the case the application cannot determine the company prefix of the next SSCC. Finally, the EPCIS file is generated and the selected action (download) is executed.


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Monitoring the Outbound External Orders (Deliveries)


Follow this procedure when an outbound external order that groups one or more deliveries was created in the Serialized Logistics application prior to the activities in the warehouse. This means your system is fully integrated with Movilitas.Cloud and the activities in the warehouse are not only recorded but also controlled.


Supported scenarios: 

  • An authorized user in the Admin UI shipped the items to the USA and the event is reported to SAP ICH.
  • An operator shipped the items and the items were verified against the NMVS or the items were exported outside the EU and the items are marked as Exported in the NMVS (FMD Europe).
  • An operator shipped the items, the destination is not Bahrain or the USA, and there is no connection to any external system.


Procedure


1. In the Serialized Logistics application, select the Transfers tab.


2. To view the orders (deliveries) shipped to the clients, select the Outbound external --> Orders option in the drop-down. The application displays the list of completed shipments by delivery ID and order ID.

  • Sort the list by delivery ID, by order ID, or by the update datetime.
  • Search for an order by entering the order ID in the search field. You can reset the filtering by clicking on the Reset filters icon.
  • Search for a delivery by entering the delivery ID in the search field. You can reset the filtering by clicking on the Reset filters icon.
  • Click on the > (Expand) icon next to the delivery ID to view the shipped containers and trade items.
  • Click on the SSCC of a container and the application displays the SSCC History page in a separate browser tab.


In the following example, we are checking the details of the shipment with delivery ID "DELSSCC013102" belonging to order "SSCC013102".

  • One container was shipped that contains 12 trade items inside.
  • The container is a top-level item. The underlying hierarchy can be checked after clicking on the SSCC of the container.



In the following example, we are checking the details of the shipment with delivery ID "DELNMVS02" belonging to order "NMVSCHECK2". Four trade items were shipped.



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