Manage product master data, serial configuration, and aggregations under the Products --> Products tab:


AreaRequired or Optional?Description
Master dataRequiredYou can search for, create, update, and delete products, and associate products with product groups.


You can create master data for a single product or create master data of multiple products in bulk.


It is mandatory to register the products in Movilitas.Cloud.

Serial managementOptionalYou can assign serials to products and configure the serial number source from Movilitas.Cloud. If you have your own unique and GS1-compliant serial numbers, you can ignore this section.
AggregationsOptionalYou can define the product aggregation levels. You can define if there is an aggregated (child) product or if the current product is packed into one or more containers. It is an optional action.


List of Procedures


Creating Master Data for a Product

Perform the following actions when you want to register the master data for a single product. If you want to create master data for multiple products in bulk, see Downloading and Filling In Product Bulk Template and Uploading Bulk Product CSV File sections.


Before You Begin


Make sure that you have created the market profiles (target markets) you need under the Settings tab.


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products and the Create product form.


Note: When viewing the details of a product, you can open the Create product form by clicking Create.



2. On the Master data tab of the Create product form, fill in the fields as described below. The required fields are marked with an asterisk (*) in the form.


FieldMarketAction
Select product code schemaAllSelect the product code schema. The application supports GTIN only.
Product codeAllEnter the product code as per the GS1 standard. It is the global identifier of the product.
Product code aliasAllOptionally, enter the product code alias. It is an internal identifier of the product typically used in your ERP system, such as material number.
Product descriptionAllOptionally, add a product description.
Product groupsAllOptionally, select one or more product groups previously given under the Products --> Productgroups tab.
Target marketAllSelect the target market that was previously defined under the Settings tab. The form dynamically changes and displays different fields depending on the selected market.

Note: You must register the applicable market under the Settings tab in advance.
Product license (NIE)IDNEnter the NIE product license code. It is a free-form text field. Displayed when the Indonesian (IDN) market is selected.

Note: You must fill in the NIE product license to commission items to the IDN market. If the license is not given, you cannot commission the items to the IDN market.
NIE Expiration dateIDN

Enter the NIE expiration date. Displayed when the Indonesian (IDN) market is selected.  


The application handles the date format flexibly. For example, you can write the date in YYMMDD or YYYYMMDD format.

Highest retail price (HET)IDNEnter the highest retail price. Displayed when the Indonesian (IDN) market is selected.
Product licenseCHNEnter the product license code. It is a free-form text field that supports Chinese characters. Displayed when the Chinese (CHN) market is selected.
Company identifierCHNEnter the company identifier. It is a free-form text field. Displayed when the Chinese (CHN) market is selected.
Phone numberCHNEnter the contact phone number in the international format. Apply the plus sign (+) prefix at the beginning. Displayed when the Chinese (CHN) market is selected.
StrengthEU

Optionally, enter the strength value of the medicine. It is a free-form text field.


The strength is the content of the active substances expressed quantitatively per dosage unit, per unit of volume or weight according to the dosage form. For example, 50 milligram (mg) per pill or 200 mg per liter.

Pack sizeEUOptionally, enter the number of doses. For example, if there are 30 pills in a pack, then enter 30.
Repacked productAllIf the product is a repacked product, select the Repacked product checkbox and enter the non-serialized origin product code in the field displayed after the checkbox.


3. Click Save. The product is created and is available in the list. The Serial management tab and the Aggregations tab become active.



Next Steps


Optionally, you can configure the serial management and aggregations. For more information see Configuring Serial Management and Configuring Aggregations.


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Downloading and Filling In Product Bulk Template

The Serialized Manufacturing application offers an empty CSV file template to fill it in with the master data of all your products. The file can be used to register all your products in the system at once.


Before You Begin


Make sure that:

  • You have created the market profiles (target markets) you need under the Settings tab (EU or IDN). You can only use these values when filling in the template.
  • You have registered the product groups under the Products --> Product groups tab.


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products.


2. On the Products panel, click Bulk Template.



3. In the Save as window, select a download location and click Save.


4. Fill in the CSV file with the master data of the products by following the header in the file and the description in the table below.


Column in the CSVMarketAction
Product codeAllEnter the product code. It must be a valid product code as per the GS1 standard. 
Product code schemaAllEnter the product code schema. The application supports only one value, GTIN.
Product descriptionAllOptionally, add a product description.
Product groupAllAdd a product group previously given under the Products --> Product groups tab.

Note: You cannot register new product groups by uploading the CSV file. You need to register the product group under the Products --> Product groups tab in advance and then you can use them when filling in the CSV file.

If a product code belongs to multiple product groups, you need to add one row per product group with the same product code in the CSV file. In other words, you need to add as many lines as the number of product groups for the same product code.
Product group typeAllAdd the product group type that was registered with the product group.
Target marketAll

Enter the target market that was previously defined under the Settings tab. The application accepts one of the following values:

  • EU
  • IDN


Note: You must register the applicable market under the Settings tab in advance.

Product license (NIE)IDN

Enter the NIE product license. Only applicable when the target market of the product is IDN (Indonesia). If the target market is not IDN, leave this column blank.


Free-form text field.


Note: You must fill in the NIE product license to commission items to the IDN market. If the license is not given, you cannot commission the items to the IDN market.

NIE expiration dateIDN

Optionally, enter the NIE expiration date. Only applicable when the target market of the product is IDN (Indonesia). If the target market is not IDN, leave this column blank. 


The application handles the date format flexibly. For example, you can write the date in YYMMDD or YYYYMMDD format.

Highest retail price (HET)IDN

Optionally, enter the highest retail price (HET). Only applicable when the target market of the product is IDN (Indonesia).


If the target market is not IDN, leave this column blank.

Repacked productAllIf the product is repacked, enter true for Repacked product column, and specify the origin product code in the Non-serialized origin product code column.


If the product is not repacked, leave the Repacked product and the Non-serialized origin product code columns blank.

Non-serialized origin product code


5. Make sure that you provide the data in the right format.


Depending on the computer OS and the editor application you are using, you may experience an auto-change in the format that you need to correct. A few examples for format change:

  • By using Microsoft Excel on a computer running Microsoft Windows, you may experience that the product code format is changed. Apply "Text" format for the product code.
  • By using the Brackets application on a MacBook, the comma (,) separator is automatically changed to the semicolon (;) separator. Replace the separator and use comma (,) separator.


6. Save the file.



Next Steps


Upload the Bulk Product CSV file.


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Uploading Bulk Product CSV File

After you filled in the CSV file with all the product master data you want to register in Movilitas.Cloud, you can upload the file.


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products.


2. On the Products panel, click Upload Bulk.



3. In the Open window, find the location of the CSV file and click Open. The application validates the file before accepting the upload and informs you about the result.


System ResponseResultAction
Error messageThe upload fails.Correct the CSV file based on the error message and retry the upload.
Green toast message at the bottom of the screenThe upload is successful.

Double-check the newly added products in the list:

  • If the entered product code/product code schema combination is not existing in the system, a new record is created in the application.
  • If the entered product code/product code schema combination is existing in the system, the product data is overwritten with the value in the CSV file.




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Configuring Serial Management

You need to configure the serial management for a registered product if you generate the serial numbers in Movilitas.Cloud or you request serial numbers from external systems through Movilitas.Cloud.


Note: If you are using your own serial number management solution with ready-to-use, unique, and GS1-compliant serial numbers, skip the Serial management tab.


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products.


2. Find and select the product from the list.


3. On the Update product form, select the Serial management tab and perform the actions described below.



FieldAction
Serial number source

Select a serial number source from the ones that you created earlier.


You can select from three sources:

  • Serial Number Management (SNM)
  • SAP Information Collaboration Hub for Life Sciences (SAP ICH)
  • SAP Advanced Track and Trace for Pharmaceuticals (SAP ATTP)
Update serials over

Select a channel over which you update the serials in an external system.


If you want to send the status of serial numbers received from the production line back to SAP ATTP or SAP ICH, select the business channel with SAP ATTP or SAP ICH source here, respectively.

Automatic replenish

Optionally, select the Automatic replenish checkbox.


If you select automatic replenishment, whenever there is a request for serials in the system and there are not enough serials left to fulfill that request, new ones are generated or fetched from the source automatically.

Filling amountSet Filling amount and Thresholdfields together and apply them with active automatic replenishment.  


The threshold specifies how many serial numbers you want to make available in the system. If the available number of serial numbers is less than the number specified here, new ones are generated or fetched from the source automatically in the amount specified in the Filling amount field until the threshold is reached.


For example, you can set 500 for the Filling amount, and 1000 for the Threshold.

Threshold


4. Click Save.

  • If SNM source is configured, the application displays the Generate serials panel under the Update product form to manually generate a certain amount of serials in Movilitas.Cloud.
  • If SAP ICH source is configured, the application displays the Request serials panel under the Update product form to manually request a certain amount of serials from SAP ICH.

5. (Optional) Enter the number of serials required in the Amount field on the Generate serials panel or the Request serials panel, depending on the serial number source. Then, click Generate or Request, respectively.


The serial number pool will be filled with the new serial numbers in the specified amount. For more information, check the SN/SSCC pool --> Serial number pool tab.


In the following example, we are generating 100 serial numbers by using the SNM source:




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Configuring Aggregations

You can define if there is an aggregated (child) product or if the current product is packed into one or more containers.


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products.


2. Find and select the product from the list.


3. On the Update product form, select the Aggregations tab and define the aggregation levels.



4. If the product defined under the Master data tab is a parent pack of another product, click Set Aggregated Product.


5. In the Set aggregated product window, add the child product details:

  • Select the product code.
  • Select if the product is serialized.
  • Set the amount of the child product.

Example:




6. Click Save.


7. If the product defined under the Master data tab is packed into one or more containers, click Add Packing Level.


8. In the Add packing level window:

  • Add the container type. For example, showbox, container, or case.
  • Select if the container is serialized.
  • Set the amount of the contained product.
  • Add a description. You can add dimensions of the packing, for example, three packs are put in a row in the container, 3x1x1.

Example:



9. Click Save.


10. If there are multiple packing levels, add all the packing levels one by one.



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Searching for a Product


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products.


2. To search for an existing product, enter the product code or description in the search field, select the product code schema, and the market.

  • The list of the products is filtered based on the search criteria.
  • You can reset the filter by clicking the Reset Filters icon.


3. Select the product to view its details.


In the following example, we are entering a part of the product code, selecting GTIN as product code schema, and selecting IDN market:



In the following example, we are searching for product code "99887766554433" registered for the Chinese (CHN) market:





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Updating a Product


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products.


2. Select a product for editing.


3. On the Master data tab of the Update product form, modify the required fields and click Save.


4. On the Update product form, select the Serial management tab, modify the required fields and click Save.

  • If you are using SNM source, you can generate serials on the Generate serials panel.
  • If you are using SAP ICH source, you can request serials on the Request serials panel.


5. On the Update product form, select the Aggregations tab to view the child product details (aggregated product) and the container packing levels if any.


Example:



6. Update the aggregations as described below.


#Action
6.1To add or edit the aggregated product, click Set Aggregated Product, fill in the fields in the window, and click Save.
6.2To delete the aggregated product, click Remove Aggregated Product and confirm the deletion.
6.3

To add a container packing level for the selected product, click Add Packing Level, fill in the fields in the window, and click Save.


If there are multiple packing levels, add all the packing levels one by one.

6.4To edit a packing level, click the edit icon next to the container, modify the packing level in the window, and click Save.
6.5To delete the highest actual packing level, click the delete icon next to the container and confirm the deletion.



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Deleting a Product


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products.


2. Find the product in the list you want to delete.


Example:



3. Click the delete icon and confirm the deletion by clicking Yes.



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