Manage market-specific product master data and serial configuration under the Products --> Products tab in the Serialized Manufacturing application:


AreaRequired or Optional?Description
Master dataRequiredYou can search for, create, update, and delete products, and associate products with product groups.


It is mandatory to register the products in Movilitas.Cloud.

Serial managementOptionalYou can assign serials to products and configure the serial number source from Movilitas.Cloud. If you have your own unique and GS1-compliant serial numbers, you can ignore this section.
EU countriesOptionalAs the MAH, you can provide country-specific master data of the product. EU market-specific setting.


List of Procedures


Creating Master Data for a Product


Perform the following actions when you want to register the master data of a product.


Before You Begin


Make sure that you have created the market profiles (target markets) under the Settings tab.


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products and the Create product form.


Note: When viewing the details of a product, you can open the Create product form by clicking Create.



2. On the Master data tab of the Create product form, fill in the fields as described below. The required fields are marked with an asterisk (*) in the form.


FieldMarketAction
Select product code schemaAllSelect the product code schema. The application supports GTIN or PPN.
Product codeAllEnter the product code as per the GS1 standard. It is the global identifier of the product.
Product code aliasAllOptionally, enter the product code alias. It is an internal identifier of the product typically used in your ERP system, such as material number.
Product nameAllAdd a product name. It is a free-form text field.
Product groupsAllOptionally, select one or more product groups previously given under the Products --> Product groups tab.

Note: Product groups for the European Pharmaceutical markets (Common Name, Pharmaceutical Form, Pack Type) are not available in the list. These fields can be managed separately in the form when the EU market is selected.
Target marketAllSelect the target market that was previously defined under the Settings tab. The form dynamically changes and displays different fields depending on the selected market. For certain markets, the application also displays additional tabs.

Note: You must register the applicable market under the Settings tab in advance.
Product license (NIE)IDNEnter the NIE product license code. It is a free-form text field. Displayed when the Indonesian (IDN) market is selected.

Note: You must fill in the NIE product license to commission items to the IDN market. If the license is not given, you cannot commission the items to the IDN market.
NIE Expiration dateIDN

Enter the NIE expiration date. Displayed when the Indonesian (IDN) market is selected.  


The application handles the date format flexibly. For example, you can write the date in YYMMDD or YYYYMMDD format.

Highest retail price (HET)IDNEnter the highest retail price. Displayed when the Indonesian (IDN) market is selected.
Chinese product descriptionCHNEnter the product description in Chinese. Displayed when the Chinese (CHN) market is selected.

Note: Comma is not allowed.
Product licenseCHNEnter the product license code. The field supports Chinese characters. Displayed when the Chinese (CHN) market is selected.

Note: Comma is not allowed.
Company identifierCHNEnter the company identifier. Displayed when the Chinese (CHN) market is selected.

Note: Comma is not allowed.
Phone numberCHNEnter the contact phone number in the international format. Apply the plus sign (+) prefix at the beginning. Displayed when the Chinese (CHN) market is selected.

Note: Comma is not allowed.
StrengthEU

Enter the strength value of the medicine. It is a free-form text field.


The strength is the content of the active substances expressed quantitatively per dosage unit, per unit of volume or weight according to the dosage form. For example, 250 milligram (mg) per tablet.

Pack sizeEUEnter the number of (repackable) doses in the pack (dose count). For example, if there are 30 pills or tablets in a pack, then enter 30. For non-repackable items, like powder or syrup, the value is 1.
Common NameEUProvide the active ingredient of the medicine, for example, “Tamsulosine”.

Enter the term in the free-form text field:
  • If the value is existing, you can select it from the list offered by the application.
  • If it is a new value, you can add it by clicking on the Add new Common Name button.

The field is a predefined product group type. Once a value is given, the product group type with the given product group code (value) is added to the list of product groups. For more information, see the Products --> Product groups tab.
Pharmaceutical FormEUProvide the pharmaceutical form of the medicine. The pharmaceutical form is the physical way how the medicine (the active ingredient) is presented. For example, “Film-coated tablets”. Follow the standard terms of European Directorate for the Quality of Medicines & Healthcare (EDQM).

Enter the term in the free-form text field:
  • If the value is existing, you can select it from the list offered by the application.
  • If it is a new value, you can add it by clicking on the Add new Pharmaceutical Form button.

The field is a predefined product group type. Once a value is given, the product group type with the given product group code (value) is added to the list of product groups. For more information, see the Products --> Product groups tab.
Pack TypeEUProvide the type of packaging, for example, “box”, “bottle”, or “bag”. Follow the standard terms of European Directorate for the Quality of Medicines & Healthcare (EDQM).

Enter the term in the free-form text field:
  • If the value is existing, you can select it from the list offered by the application.
  • If it is a new value, you can add it by clicking on the Add new Pack Type button.

The field is a predefined product group type. Once a value is given, the product group type with the given product group code (value) is added to the list of product groups. For more information, see the Products --> Product groups tab.
Repacked productAllIf the product is a repacked product, select the Repacked product checkbox and enter the non-serialized origin product code in the field displayed after the checkbox.


3. Click Save. The product is created and is available in the list.



Next Steps


You can configure the serial management or the EU countries. For more information see Configuring Serial Management and Configuring EU Countries (EU Market Only).


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Configuring Serial Management


You need to configure the serial management for a registered product if you generate the serial numbers in Movilitas.Cloud or you request serial numbers from external systems through Movilitas.Cloud.


Note: If you are using your own serial number management solution with ready-to-use, unique, and GS1-compliant serial numbers, skip the Serial management tab.


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products.


2. Find and select the product from the list.


3. On the Update product form, select the Serial management tab and perform the actions described below.


Example:



FieldAction
Serial number source

Select a serial number source from the ones that you created earlier.


You can select from the following sources:

  • Serial Number Management (SNM)
  • SAP Information Collaboration Hub for Life Sciences (SAP ICH)
  • SAP Advanced Track and Trace for Pharmaceuticals (SAP ATTP)
  • TraceLink
Update serials over

Select a channel over which you update the serials in an external system.


If you want to send the status of serial numbers received from the production line back to SAP ATTP or SAP ICH, select the business channel with SAP ATTP or SAP ICH source here, respectively.


Note: Not applicable to TraceLink.

Marketing Authorization HolderWhen TraceLink channel is used for serials, select the MAH that receives the serial request or the status change of the serials. The application offers only the previously registered MAHs for selection.

Note: Only applicable to TraceLink channel. Make sure that you have registered the required MAH under Site management --> MAHs tab in advance.
Automatic replenish

Select the Automatic replenish checkbox to automatically fill the pool with serials.


Whenever there is a request for serials in the system and there are not enough serials left to fulfill that request, new ones are generated or fetched from the source automatically.

You can extend its functionality by specifying the Filling amount and Threshold fields. When these two fields are set, Movilitas.Cloud periodically checks if the number of serials available in the pool is below the threshold. If this is the case, the pool is automatically filled with new serials up to the threshold.
Filling amountSet Filling amount and Threshold fields together and apply them with automatic replenishment.
  • The Filling amount field represents the maximum number of serials that can be added to the pool at one step.
  • The Threshold field specifies how many serials you want to make available in the system.


If the number of serials available in the pool is less than the threshold, new ones are generated or fetched from the source automatically in the amount specified in the Filling amount field, until the threshold is reached in one or more steps.


For example:

  • You set 100 for the Filling amount. This is the maximum number of serials that can be added to the pool at one step.
  • You set 1000 for the Threshold.
  • If the number of available serials goes below 1000, for example, to 800, then the system will fill the pool with new serials until we reach 1000 again in two steps. In each step, we add 100 serials to the pool.
  • If the number of available serials goes below 1000, for example, to 720, then the system will fill the pool with new serials until we reach 1000 again in three steps:
    • In the first step, 100 serials are added. We reached 820.
    • In the second step, 100 serials are added. We reached 920.
    • In the last step, only 80 serials are added. We reached 1000 again.


Note: Setting both fields to 0 is equivalent to leaving these fields blank. If this is the case, the pool is filled up only to the amount that fulfills the specific request. 

Threshold


The following example illustrates a serial configuration with TraceLink source and activated automatic replenishment.

  • We request serials from the MAH "Movilitas Pharma" over TraceLink.
  • Filling amount and threshold values are 0, meaning that the pool is filled up only to the amount that fulfills the specific request.



The following example illustrates a serial configuration with SNM source and activated automatic replenishment.

  • Serials are updated over an SAP ATTP system.
  • As the threshold is set to 30, there will always be 30 serials available in the pool.
  • The pool is filled up with a maximum of 10 serials in each step until the threshold is reached.



4. Click Save.

  • If SNM source is configured, the application displays the Generate serials panel under the Update product form to manually generate a certain amount of serials in Movilitas.Cloud.
  • If SAP ICH source is configured, the application displays the Request serials panel under the Update product form to manually request a certain amount of serials from SAP ICH.
  • If other sources are configured, you cannot request serials manually. End of procedure.

5. (Optional) Fill the pool with serials from SNM or SAP ICH manually.

  1. Enter the required number of serials in the Amount field on the Generate serials panel or the Request serials panel, depending on the serial number source.
  2. Click Generate or Request, respectively.


The serial number pool will be filled with the new serial numbers in the specified amount. For more information, check the SN/SSCC pool --> Serial number pool tab.


In the following example, we are generating 100 serial numbers by using the SNM source:




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Configuring EU Countries (EU Market Only)


As the MAH, you can provide country-specific master data of the product:

  • Country of the product
  • MAH of the product
  • Third Party Logistics (3PLs) of the product (contracted wholesalers)


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products.


2. Find and select the product from the list.


3. On the Update product form, select the EU countries tab and perform the actions described below. The required fields are marked with an asterisk (*) in the form. 



FieldAction
Select countrySelect a country from the list.

Note: The list contains two emulated countries, XA and XB, reserved for emulators only. Emulated markets are only available in Integrated Test Environment (ITE) and Integrated Quality Environment (IQE), but not in production.
Select MAHSelect the MAH. The application offers the MAHs registered on the EU Hub channel.
Third Party LogisticsOptionally, select one or more contracted wholesalers (3PLs) of the product in the country. The application offers the 3PLs that are registered in the Serialized Manufacturing application under the Site management --> 3PLs tab.


Example:



4. Click Save.


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Searching for a Product


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products.


2. To search for an existing product, enter the product code or product name in the search field, select the product code schema, and the market.

  • The list of the products is filtered based on the search criteria.
  • You can reset the filter by clicking the Reset Filters icon.


3. Select the product to view its details.

  • Master data (default)
  • Serial management
  • EU countries (EU market only)


In the following example, we are entering a part of the product code, selecting GTIN as product code schema, and selecting IDN market:



In the following example, we are searching for product code "99887766554433" registered for the Chinese (CHN) market:



In the following example, we are searching for product code "00123456678915" registered for the European (EU) market:




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Updating a Product


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products.


2. Find and select a product for editing.


3. On the Master data tab of the Update product form, modify the required fields and click Save.


4. On the Update product form, select the Serial management tab, modify the required fields and click Save.

  • If you are using SNM source, you can generate serials on the Generate serials panel.
  • If you are using SAP ICH source, you can request serials on the Request serials panel.


5. (EU market only) On the Update product form, select the EU countries tab, modify the required fields and click Save.



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Deleting a Product


Procedure


1. In the Serialized Manufacturing application, select Products --> Products tab. The application displays the list of products.


2. Find the product in the list you want to delete.


Example:



3. Click the delete icon and confirm the deletion by clicking Yes.



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