You can change the details you provided about your company and yourself when you registered.


You can modify the following settings of the tenant:

  • Add tenant SGLN.
  • Change the details of the tenant, like the name or address.
  • Registration over mobile application.
  • Availability of contact list on mobile application.
  • Billing information, including the setup of automatic charging on bank (credit) card.
  • Company logo.


List of Procedures


Managing the Company Information, Global Settings, and Company Logo


Procedure


1. Go to Movilitas.Cloud Console --> My tenants.

2. Select the tenant or click Open tenant next to it.

3. On the tenant dashboard, click Settings. The application displays the Tenant Settings page.


Example:



4. On the Settings tab, configure the general settings.


GUI sectionAction
Company informationFill in the form with the company information and click Save Settings.
  • Name
  • Tenant SGLN
  • City
  • Street
  • State
  • ZIP code
  • Country


For the tenant SLGN


Enter the location number of your company in the SGLN format: <GS1 company prefix>.<location reference>.<extension or "0" when no extension>.


For example, "1234567.00012.0".


If your company sells items and reports the shipment in an EPCIS file, the tenant SGLN is required. This SGLN is the sender and the source-owning party (sold-from) in the EPCIS file.


To use the built-in GLN to SGLN converter, click on the conversion button (Help me to define the SGLN) on the right.



The application displays a pop-up. Provide the following data and click Convert:

  • Company location in the GLN format (13 digits).
  • Company prefix length (6 to 11 digits or no company prefix).
    • If your company does not have a company prefix, select No company prefix. The question mark (help) icon displays a short message about it after hovering. This is equivalent to a 12-digit long company prefix.
  • Extension digit that is 0 by default.


Example:



The provided GLN value is converted to the SGLN format and the field is populated.


Example:


Global configuration

1. Set the global configuration by selecting or clearing the checkboxes:

  • Show contact list on mobile application
  • Enable public registration over mobile application
  • Enable manual approval of mobile users


Note: The Enable manual approval of mobile users checkbox is only visible when public registration over the mobile application is activated. If this checkbox is selected, you have control over the public registration and you can manually approve or reject the request. Otherwise, the user is automatically assigned to the tenant.


2. Click Save Settings to save your changes.

Change logo1. Click Select Image.
2. Browse for an image and open it.
3. Crop the image and check the preview.
4. Click Upload Image.


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Providing Billing Information for a Tenant


You have completed the registration to Movilitas.Cloud and have set up the system for use for your company. Before the end of the first month of using the product, you need to provide your billing information. In case of any change, you can update the billing information.


Procedure


1. Go to Movilitas.Cloud Console --> My tenants.

2. Select the tenant or click Open tenant next to it.

3. On the tenant dashboard, click Settings. 

4. Select the Billing information tab. The application displays the Billing information form.


Example:



5. Provide the required details in the form. The mandatory fields are marked with an asterisk (*) in the form.


Filling in the form is self-explanatory, but the following list collects some best practices:

  • Contact email(s) - These are the addresses where Movilitas.Cloud sends the invoice. You can provide one or more email addresses. To add an email address to the list, enter the email address, and then hit enter or click on another part of the form. The emails are added as chips that you can remove by clicking on the X button.
  • Notification email - This is the address where Movilitas.Cloud sends payment reminders and the confirmation when the payment is received.
  • Yes, I would like to receive payment confirmation email - This checkbox enables you to turn on or off payment confirmations. By default, the checkbox is selected meaning that Movilitas.Cloud sends a confirmation when the payment is received.
  • The VAT number field is not applicable to the United States. This field is automatically hidden when the selected country is the United States.


6. Set up card details for automatic charging. It is recommended to complete the billing settings first and return to the setup of automatic charging. For more information, see Saving Card Details for Automatic Charging.


7. To receive the UBL (XML) file as an attachment along with the invoice, select the Add UBL (XML) with invoicing email checkbox.


Note: When the Add UBL (XML) with invoicing email checkbox is selected, it is mandatory to fill in the PO fields.


8. If the shipping address is not the same as the one in the invoice, select the Shipping address checkbox and provide the details.


9. Click Save Settings.


Example:



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Saving Card Details for Automatic Charging


You can give the bank (credit) card details to pay Movilitas.Cloud invoices automatically.


Procedure


1. Go to Movilitas.Cloud Console --> My tenants.

2. Select the tenant or click Open tenant next to it.

3. On the tenant dashboard, click Settings. 

4. Select the Billing information tab. The application displays the Billing information form.


Example:



5. Click Set up card details for automatic charging.


You are redirected to a webpage where you can save the card details:

  • Card information
  • Cardholder name
  • Country/region and ZIP code.


Example:



Note: The payment site also offers payment with Link or creating a Link account and activating 1-click checkout. Paying with Link is out of scope.


6. Click Save card.


The details are saved and Movilitas.Cloud returns a confirmation message.

In the billing information settings, the button Set up card details for automatic charging turns into Update card details for automatic charging. You can change the card details on demand.


Each time an invoice is created, Movilitas.Cloud sends two emails:

  • A notification about the invoice and informing the user that the invoice will be automatically charged. The invoice is attached to the email.
  • A confirmation that the automatic charge on the bank (credit) card was successful.


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Canceling Subscription


You can cancel your subscription to Movilitas.Cloud any time.


Delete any tenant you have in the system in the Tenant Settings to cancel your company’s subscription.


If you cancel your subscription within 30 days after you registered, your company will not be charged for using Movilitas.Cloud.


We keep the tenant for 3 more days after you terminate (in case you change your mind) and then the tenant and its data get deleted from the system.


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