You can change the user settings:

Personal data.
Preferred language.
Alert sound in mobile and desktop application.
Enabled SSO tenants - Applicable if you are added to at least one tenant where SSO is set up.
Changing password - Only non-SSO users.
Activating or deactivating two-factor authentication - Only non-SSO users.
User avatar.

You can also view the logs of your activity in the UI for the current day.

List of Procedures

Accessing the Settings
Configuring User Settings
Managing the Enabled SSO Tenants
Changing Email Address
Changing Password (Only Non-SSO Users)
Activating Two-Factor Authentication (Only Non-SSO Users)
Deactivating Two-Factor Authentication (Only Non-SSO Users)
Changing Avatar
Viewing Logs

Accessing the Settings

Procedure

1. To edit the settings, click Settings at the bottom of the navigation pane in the Console.

The application displays the user settings.

Example:

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Configuring User Settings

Procedure

1. On the Settings form, configure the user settings. The required fields are marked with an asterisk (*) in the form.

Email
First name
Last name
Phone
Mobile
Street
City
ZIP code
Country
Web-application language
- Note: When selecting the Arabic language, the layout changes from left-to-right to right-to-left once the user logs out and logs in again.
Mobile application language
- Note: When selecting the Arabic language, the layout changes from left-to-right to right-to-left once the user logs out and logs in again.
Alert sound in mobile and desktop application (Android)
Enabled SSO tenants - Applicable if you are added to at least one tenant where SSO is set up. Select the tenants where you allow access for your account through SSO. For more information, go to Managing the Enabled SSO Tenants.

The following example illustrates a filled-in form:

2. Click Save Settings.

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Managing the Enabled SSO Tenants

When trying to log in through SSO to a tenant, it is possible that Movilitas.Cloud returns an error message: SSO login is blocked because this tenant is not in your enabled SSO tenants under user settings.

The reason is that the tenant is not selected in the Enabled SSO tenants drop-down in the user settings. This system response blocks unauthorized access to your account. You need to allow access through SSO to each tenant except for the one currently used for logging in through SSO.

In the Enabled SSO tenants drop-down, the application offers the tenants of the user where SSO is set up. The SSO tenant where you are currently logging in through SSO is automatically selected and cannot be cleared (otherwise, you cannot log in to Movilitas.Cloud). The application also displays a message in a blue background that the administrators of the enabled SSO tenants can change how the user logs in.

It is also possible that all the tenants in the Enabled SSO tenants drop-down are selectable/clearable. That situation means that your user is a non-SSO user, but you are added to tenants where SSO is set up.

Procedure

1. On the Settings form, open the Enabled SSO tenants drop-down.

Example:

2. Manage the enabled SSO tenants:

Select the tenant(s) where you allow access for your account through SSO.
Clear the tenant(s) where you do not allow access for your account through SSO.

The following example illustrates selecting multiple tenants. The user is logging in through SSO to the tenant that is read-only (greyed out):

3. Click Save Settings.

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Changing Email Address

If you change your email address, you need to reactivate your account with the new email address.

Procedure

1. On the Settings form, change the email address in the Email field.

2. Click Save Settings.

The application informs you that you need to activate your account again with the new email address and asks your password for confirmation.

Example:

3. Enter your password.

Example:

4. Click Confirm.

If two-factor authentication is deactivated, your email address is changed immediately. You are logged out and the application informs you that an activation email has been sent to the changed email address. Check your mailbox (also spam folder) for the email to reactivate your account.
If two-factor authentication is activated, you are prompted to give the six-digit code generated by the authenticator application.

5. (Two-factor authentication only) Enter the six-digit code generated by the authenticator application.

Example:

6. (Two-factor authentication only) Click Confirm.

Your email address is changed. You are logged out and the application informs you that an activation email has been sent to the changed email address. Check your mailbox (also spam folder) for the email to reactivate your account.

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Changing Password (Only Non-SSO Users)

Procedure

1. On the Change password form on the right, provide the current and the new password.

Password requirements:

Minimum 8 characters long.
Include at least one uppercase letter, lowercase letter, number, and special character.

2. Click Update Password.

If two-factor authentication is deactivated, the password is updated and you are logged out immediately.
If two-factor authentication is activated, you are prompted to give the six-digit code generated by the authenticator application.

3. (Two-factor authentication only) Enter the six-digit code generated by the authenticator application.

Example:

4. (Two-factor authentication only) Click Confirm.

The password is updated and you are logged out.

Additional information about the password:

The password expires every 60 days.
The password can be renewed on this page or through the "Forgot password" functionality.
When the password is about to expire, Movilitas.Cloud notifies you by email. The email contains a password reset link.

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Activating Two-Factor Authentication (Only Non-SSO Users)

Before You Begin

For two-factor authentication, you need an authenticator application. A common option is to use Microsoft Authenticator or Google Authenticator on your mobile device.

Procedure

1. On the Two-Factor Authentication section, click Enable Two-Factor Authentication.

Example:

The application displays the Two-Factor Authentication pop-up to link your Movilitas.Cloud user account to the authenticator application.

Example:

2. Open the authenticator application.

3. Scan the QR code by using the relevant button in the authenticator application.

If you cannot scan the QR code, you can view the key by clicking a link or copy the key to your clipboard in the Two-Factor Authentication pop-up. Then, you can manually add the key to the authenticator application.

As a result of this step, an entry with "Movilitas.Cloud" and your email address is added to the authenticator application. The authenticator application starts generating a six-digit code.

4. Enter the code generated by the authenticator application in the Six-digit code generated by the authenticator application field in the Two-Factor Authentication pop-up.

Example:

5. Select Enable. The two-factor authentication is activated for your Movilitas.Cloud user account.

As a result, the application will request you to enter a six-digit code during login and other sensitive user actions.

Two-factor authentication applies to all user interfaces:

Admin UI
Movilitas Mobile (both web and installed application)
Movilitas Desktop

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Deactivating Two-Factor Authentication (Only Non-SSO Users)

You can deactivate two-factor authentication at any time. However, as two-factor authentication brings an additional level of security to user access, it is not recommended to deactivate the function.

Procedure

1. On the Two-Factor Authentication section, click Disable Two-Factor Authentication.

Example:

The application asks you to confirm the action.

2. Click Yes.

The application requests you to enter the six-digit code generated by the authenticator application as a final confirmation.

Example:

3. Enter the six-digit code from the authenticator application.

Example:

4. Click Confirm.

Two-factor authentication is no longer active for your Movilitas.Cloud user account. You can remove the corresponding entry in the authenticator application. You can reactivate two-factor authentication at any time. For more information, see Activating Two-Factor Authentication.

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