Warehouses represent internal departments and they are involved in internal or external transfers. In the Serialized Logistics application, manage the warehouses where the scanning activities are performed.


If you want to specify smaller areas of the warehouse, you can associate sublocations and storage locations with your warehouse.


When connecting to BPOM, all the shipping locations saved as warehouses on the BPOM channel settings page are automatically imported into the Serialized Logistics application. You need to complete the warehouse configuration manually.


Note: To access this page, the "Administrator" role is required.


List of Procedures


Creating a Warehouse


You can create a warehouse by adding its master data.


Before You Begin


Make sure that you have configured the regulatory or business channel to be used for reporting to the applicable external system.

  • National Agency of Drug and Food Control in Indonesia (Badan Pengawas Obat dan Makanan) - BPOM
  • Arvato to connect to a National Medicines Verification System (NMVS)
  • SAP Advanced Track and Trace for Pharmaceuticals - SAP ATTP
  • SAP Information Collaboration Hub for Life Sciences - SAP ICH


Procedure


1. In the Serialized Logistics application, select Site management --> Warehouses tab. The application displays the list of warehouses and the Create warehouse form.


Note: When viewing the details of a warehouse, you can open the Create warehouse form by clicking Add new +.



2. Fill in the form as described in the table below. The required fields are marked with an asterisk (*) in the form.


Note: If you want to create a warehouse for the Indonesian market and you have a connection to BPOM, instead of manually creating the warehouse, you can save the warehouse on the BPOM channel settings page and automatically import it to the Serialized Logistics application. For more information, see Configuring a BPOM Channel, Managing Logs, Viewing BPOM Returns, and Importing Shipping Locations.


Field/FunctionAction
Warehouse nameEnter the warehouse name.
Warehouse GLNEnter the location number of the warehouse in the SGLN format: <GS1 company prefix>.<location reference>.<extension digit as 0>.


For example, "1234567.00012.0".

The warehouse SGLN is required to identify the warehouse in the following cases:
  • You want to send data to an external track and trace system, for example, SAP ATTP or SAP ICH.
  • You send transfer details in an EPCIS 1.2 file.
Warehouse tagEnter the warehouse tag. This tag is used as an identifier for application communication.
StreetEnter the street. The form offers three rows (levels) for the street data.
CityEnter the city where the warehouse is located.
StateEnter the state.
ZIP codeEnter the postal code.
Select country

Select the country. Start entering the country name to filter on the countries.


For locations imported through a BPOM channel, the field is automatically set to Indonesia and the field is read-only.

BPOM id

Unless already filled in during the shipping location import, enter the BPOM ID of the warehouse. Only applicable when the selected country is Indonesia.

  • For imported locations, the field is read-only.
  • For locations created on-demand, the field is editable.

Note: Make sure that you are using the BPOM ID that is assigned to that location by BPOM. The BPOM ID is important for the sender who wants to ship items to this location because the destination BPOM ID is sent to BPOM during the report.

Regulatory channelSelect a regulatory channel that was previously configured for your tenant. The application offers the regulatory channels based on the country selected for the warehouse.
  • When the selected country is Indonesia, the users can select a BPOM channel to report the scanning activities to the Indonesian market.
  • When the selected country is a European country that can have a connection to NMVS, the users can select an Arvato channel configured for that country. The channel enables the user to send verification requests towards the NMVS.
Business channelSelect a business channel that was previously configured for your tenant. The business channel enables the user to verify against or report to an external track and trace system (SAP ATTP or SAP ICH).
Preprint SSCC template

Select a ZPL printing template from the drop-down list. The list contains the templates that were created under the Labels --> Templates tab.


When the operator prints SSCC labels in the mobile application, the labels are printed in the format defined in the template, and the SSCC numbers are taken from the SSCC pool. The SSCC labels are used for aggregation.

Manufacturer radio buttonSelect this radio button if the warehouse is involved in manufacturing activity. Shipping by batch is only possible at manufacturer sites.
Distributor radio buttonSelect this radio button if the warehouse is involved in distribution activity.
Commissioning while shipping checkboxWhen the manufacturer role is selected, the application displays the Commissioning while shipping checkbox.
  • If you want to ship only the items that are commissioned to the market (Commissioned status), clear the checkbox. Default setting.
  • If you want to ship also the items that are existing in Movilitas.Cloud but have not been commissioned yet, select the checkbox.


When the checkbox is selected, you can ship the following items:

  • Printed labels that have been put on packs recently. Before the shipping, the packs are commissioned to Movilitas.Cloud and then to the market. Applicable to shipping by stock transfer ID or by purchase order ID.
  • Items that are commissioned to Movilitas.Cloud (Active status) but not yet commissioned to the market. Before the shipping, the items are commissioned to the market.
  • Items that are in Commissioned status in Movilitas.Cloud but have not been shipped yet.


For more information on the statuses and transitions, see Status Transitions in Serialized Manufacturing and Serialized Logistics.
FMD verification on outboundWhen an Arvato regulatory channel is selected for the warehouse, the application displays the FMD verification on outbound checkbox.
  • If you verify the items while receiving, keep the checkbox cleared. Default setting.
  • If you want to verify the items while shipping to a client, select the checkbox.


Once the checkbox is selected, each pack is verified against the NMVS while shipping. If a pack is verified as decommissioned (inactive) or there is an issue with the pack, the pack is not added to the list in the mobile application and that pack cannot be shipped.

Do not allow internal returns checkboxTo hide the functions related to internal returns in Movilitas Mobile, keep this checkbox selected. Internal returns are performed between two departments of the same company. By default, the checkbox is selected.

If the checkbox is cleared, the functions related to internal returns are available in Movilitas Mobile.
Maximum number of children to be packedSpecify the maximum number of items that can be packed into a parent at once. The default value is 20. After the operator submits the operation, the operator can continue packing items into the same parent up to the allowed maximum. The operator can repeat the procedure until all the required items are aggregated.

This setting is useful when you need to aggregate a lot of items, for example, 1000 packs into a container. It is safer to do it in multiple steps to avoid restarting the whole procedure because of a mistake.
Add new UUID

Add one or more devices to the warehouse by providing the universally unique identifiers (UUIDs) of these devices.

  • If UUIDs are added here, the operators can use only the specified devices in the warehouse.
  • If no UUIDs are specified here, the operators can use any device to scan the products in the warehouse.

You can remove a UUID from the list of assigned UUIDs.


3. Click Create. The warehouse is created and added to the list.


Next Steps


Find the warehouse and optionally add a sublocation or storage location, as needed. For more information, see Updating a Warehouse.


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Searching for a Warehouse


Procedure


1. In the Serialized Logistics application, select Site management --> Warehouses tab. The application displays the list of warehouses.


2. Enter the warehouse name in the search field.

  • The list of the warehouses is filtered based on the search criteria.
  • You can reset the filter by clicking on the Reset filters icon.


3. Select the warehouse to view its details.


In the following example, we are searching for the warehouse "PT Marga Nusantara Jaya (Pusat)".

  • The warehouse is located in Indonesia and is imported through the BPOM channel as stated under the warehouse name on the left.
  • The full warehouse address is imported into the Street field which may need reorganization.
  • The warehouse is involved in distribution activities (distributor role).
  • The warehouse has a BPOM id that was also imported through the BPOM channel.
  • A BPOM regulatory channel is assigned to the warehouse.
  • Internal returns are not allowed.
  • Other fields are not relevant to this example and are left intact (default state).



In the following example, we are searching for the warehouse "Manufacturer Site".

  • The warehouse is located in Hungary, involved in manufacturing activities, and there is an SAP ICH channel selected for reporting. The warehouse SGLN is also set because the location data is reported to SAP ICH.
  • We also allow commissioning while shipping, meaning that the operators can scan items for shipping that have not been commissioned yet. The application commissions the items first and then executes the shipping operation.
  • Other fields are not relevant to this example and are left intact (default state).



In the following example, we are searching for the warehouse "Warehouse (Logistics and Printing)".

  • The warehouse is located in the United Arab Emirates and is involved in distribution activities (distributor role). The warehouse SGLN is also set because the location data is included in a report file.
  • A ZPL printing template is set for the warehouse that defines the format of the SSCC labels to be printed in the warehouse. The SSCC labels are used for aggregation.
  • The maximum number of children to be packed at once is set to 5.
  • Other fields are not relevant to this example and are left intact (default state).



In the following example, we are searching for the warehouse "Distributor Site".

  • The warehouse is located in France and is involved in distribution activities (distributor role).
  • The warehouse has an Arvato regulatory channel set, meaning that the warehouse activities are performed based on the FMD regulations.
  • The FMD verification on outbound checkbox is selected. The packs are verified against the NMVS while shipping them to the client.
  • Other fields are not relevant to this example and are left intact (default state).



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Updating a Warehouse


When updating a warehouse, besides configuring the warehouse master data, you can also configure sublocations and storage locations for your warehouse.


Before You Begin


Make sure that you have configured the regulatory or business channel to be used for reporting to the applicable external system.

  • National Agency of Drug and Food Control in Indonesia (Badan Pengawas Obat dan Makanan) - BPOM
  • Arvato to connect to a National Medicines Verification System (NMVS)
  • SAP Advanced Track and Trace for Pharmaceuticals - SAP ATTP
  • SAP Information Collaboration Hub for Life Sciences - SAP ICH


Procedure


1. In the Serialized Logistics application, select Site management --> Warehouses tab. The application displays the list of warehouses.


2. Find and select the warehouse you want to update. The application displays the Update warehouse form.


Note: The BPOM shipping locations specified as warehouses on the BPOM channel settings page are automatically imported and are available in the list. The configuration form is prefilled with the existing data and the application displays the text Imported through BPOM channel under the warehouse name in the list. You need to complete the warehouse configuration, paying special attention to the following:

  • You need to ensure that the warehouse is connected to the right BPOM channel and has the right BPOM ID.
  • You need to specify the manufacturer or distributor role.
  • You may need to reorganize the address data after the import.


3. Modify the required fields.


Field/FunctionAction
Warehouse nameEnter the warehouse name.
Warehouse GLNEnter the location number of the warehouse in the SGLN format: <GS1 company prefix>.<location reference>.<extension digit as 0>.


For example, "1234567.00012.0".


The warehouse SGLN is required to identify the warehouse in the following cases:
  • You want to send data to an external track and trace system, for example, SAP ATTP or SAP ICH.
  • You send transfer details in an EPCIS 1.2 file.
Warehouse tagEnter the warehouse tag. This tag is used as an identifier for application communication.
StreetEnter the street. The form offers three rows (levels) for the street data.
CityEnter the city where the warehouse is located.
StateEnter the state.
ZIP codeEnter the postal code.
Select country

Select the country. Start entering the country name to filter on the countries.


For locations imported through a BPOM channel, the field is automatically set to Indonesia and the field is read-only.

BPOM id

Unless already filled in during the shipping location import, enter the BPOM ID of the warehouse. Only applicable when the selected country is Indonesia.

  • For imported locations, the field is read-only.
  • For locations created on-demand, the field is editable.

Note: Make sure that you are using the BPOM ID that is assigned to that location by BPOM. The BPOM ID is important for the sender who wants to ship items to this location because the destination BPOM ID is sent to BPOM during the report.

Regulatory channelSelect a regulatory channel that was previously configured for your tenant. The application offers the regulatory channels based on the country selected for the warehouse.
  • When the selected country is Indonesia, the users can select a BPOM channel to report the scanning activities to the Indonesian market.
  • When the selected country is a European country that can have a connection to NMVS, the users can select an Arvato channel configured for that country. The channel enables the user to send verification requests towards the NMVS.
Business channelSelect a business channel that was previously configured for your tenant. The business channel enables the user to verify against or report to an external track and trace system (SAP ATTP or SAP ICH).
Preprint SSCC template

Select a ZPL printing template from the drop-down list. The list contains the templates that were created under the Labels --> Templates tab.


When the operator prints SSCC labels in the mobile application, the labels are printed in the format defined in the template, and the SSCC numbers are taken from the SSCC pool. The SSCC labels are used for aggregation.

Manufacturer radio buttonSelect this radio button if the warehouse is involved in manufacturing activity. Shipping by batch is only possible at manufacturer sites.
Distributor radio buttonSelect this radio button if the warehouse is involved in distribution activity.
Commissioning while shipping checkboxWhen the manufacturer role is selected, the application displays the Commissioning while shipping checkbox.
  • If you want to ship only the items that are commissioned to the market (Commissioned status), clear the checkbox. Default setting.
  • If you want to ship also the items that are existing in Movilitas.Cloud but have not been commissioned yet, select the checkbox.


When the checkbox is selected, you can ship the following items:

  • Printed labels that have been put on packs recently. Before the shipping, the packs are commissioned to Movilitas.Cloud and then to the market. Applicable to shipping by stock transfer ID or by purchase order ID.
  • Items that are commissioned to Movilitas.Cloud (Active status) but not yet commissioned to the market. Before the shipping, the items are commissioned to the market.
  • Items that are in Commissioned status in Movilitas.Cloud but have not been shipped yet.


For more information on the statuses and transitions, see Status Transitions in Serialized Manufacturing and Serialized Logistics.
FMD verification on outboundWhen an Arvato regulatory channel is selected for the warehouse, the application displays the FMD verification on outbound checkbox.
  • If you verify the items while receiving, keep the checkbox cleared. Default setting.
  • If you want to verify the items while shipping to a client, select the checkbox.


Once the checkbox is selected, each pack is verified against the NMVS while shipping. If a pack is verified as decommissioned (inactive) or there is an issue with the pack, the pack is not added to the list in the mobile application and that pack cannot be shipped.

Do not allow internal returns checkboxIf you want to hide the functions related to internal returns in Movilitas Mobile, select this checkbox. Internal returns are performed between two departments of the same company. By default, the checkbox is selected.

If the checkbox is cleared, the functions related to internal returns are available in Movilitas Mobile.
Maximum number of children to be packedSpecify the maximum number of items that can be packed into a parent at once. The default value is 20. After the operator submits the operation, the operator can continue packing items into the same parent up to the allowed maximum. The operator can repeat the procedure until all the required items are aggregated.

This setting is useful when you need to aggregate a lot of items, for example, 1000 packs into a container. It is safer to do it in multiple steps to avoid restarting the whole procedure because of a mistake.
Add new UUID

Add one or more devices to the warehouse by providing the universally unique identifiers (UUIDs) of these devices.

  • If UUIDs are added here, the operators can use only the specified devices in the warehouse.
  • If no UUIDs are specified here, the operators can use any device to scan the products in the warehouse.

You can remove a UUID from the list of assigned UUIDs.


4. Click Update.


5. (Optional) Click the Sub locations tab and manage the sublocations.


  • Add a new sublocation by filling in the form and clicking Add Sub Location.
FieldAction
Sub location nameEnter the sublocation name (required).
Sub location tagEnter the sublocation tag that is the identifier of the sublocation for API communications.
Sub location GLNEnter the sublocation GLN.
  • View a sublocation by using the search field and selecting the search result. You can reset the filter by clicking on the Reset filters icon.
  • Update a sublocation by selecting it from the list, modifying the required fields, and clicking Update Sub Location.
  • Delete a sublocation by clicking on the delete icon next to the sublocation.


In the following example, we have created two sublocations for the warehouse:



6. (Optional) Click the Storage locations tab and manage the storage locations.

  • Add a new storage location by filling in the form and clicking Add Storage Location.
FieldAction
Storage location nameEnter the storage location name (required).
Storage location tagEnter the storage location tag that is the identifier of the storage location for API communications.
  • View a storage location by using the search field and selecting the search result. You can reset the filter by clicking on the Reset filters icon.
  • Update a storage location by selecting it from the list, modifying the required fields, and clicking Update Storage Location.
  • Delete a storage location by clicking on the delete icon next to the storage location.


In the following example, we have created three storage locations and selected one of them for update:




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Deleting a Warehouse


Procedure


1. In the Serialized Logistics application, select Site management --> Warehouses tab. The application displays the list of warehouses.


2. Find the warehouse you want to delete.


Example:



3. Click the delete icon next to the warehouse and confirm the deletion by clicking Yes.



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