Use the Serialized Logistics mobile application to receive the packs and containers that arrived in the warehouse. The items to be received belong to a regular transfer or to a return.


Reporting the Receiving Action to an External System


If a BPOM regulatory channel is set for the warehouse, the receiving action is reported to BPOM through the channel. Applicable to internal receiving only (from another warehouse). 

Note: BPOM does not handle internal returns separately, therefore internal returns are not applicable to BPOM.


If the warehouse does not have a channel, the receiving action is recorded in Movilitas.Cloud only and reporting to an external system is not applicable.


Verification against the NMVS


If an Arvato regulatory channel is set for the warehouse, each scanned pack is verified against the NMVS while receiving. Applicable to external receiving from a supplier.


If a pack is verified as decommissioned (inactive) or there is an issue with the pack, the pack is not added to the list in the mobile application and that pack cannot be received.


The receiving action is not reported to the NMVS as it is a business-related activity not connected to the regulations.


Note: The procedures described below take the use case when the operator scans the items by using the camera of the mobile device.

  • For mobile devices with built-in scanners, the GUI buttons related to scanning, like Scan Item, may not be displayed and you need to press the physical button on the device to scan.
  • For devices with external (table) scanners, you can point the scanner to the barcode to scan and you can ignore the GUI buttons on the screen related to scanning.


List of Procedures


Receive Items from an Internal Source (Warehouse)


You receive packs and containers from another department or location of your company.


Before You Begin


Make sure that the administrator has assigned you as an operator in the Serialized Logistics application and authorized you to receive products in the specified warehouse.


Procedure


1. Open the Serialized Logistics application in Movilitas Mobile.


2. Select Receive.


3. Select Internal. The application displays all the shipments based on batch or stock transfer ID (STID) that have not been received yet.


4. Search for a shipment.

  • To filter on returns, turn the Returns only toggle button ON. Note: The button is visible only when internal returns are allowed for the warehouse.
  • To filter on a certain shipment type, specify the shipment type - batch, stock transfer ID, or all.
  • Use the search field to enter the batch or the stock transfer ID.

The application filters the list of shipments based on the search criteria.


5. Select the shipment and scan an item from the shipment to confirm receiving.

  • The application displays a status message and the items related to the batch or the STID are received.
  • A transfer with all the details is created in Movilitas.Cloud. You can check it by going to the Serialized Logistics application --> Transfers --> Inbound internal page.
  • If a BPOM regulatory channel is configured for the warehouse, the action is reported to BPOM. Note: Not applicable to internal returns.


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Receive a Delivery from an External Source (Supplier)


To receive packs from a supplier, you need to receive the actual delivery associated with the order:

  • You scan the packs for the line items. When an Arvato regulatory channel is set for your warehouse, a verification is performed on each pack against the NMVS connected through the channel.

Note: You can scan only packs from a supplier. It is not allowed to scan containers.

  • For non-serialized items, you enter the received amount at the line item level.


Before You Begin


Make sure that the administrator has assigned you as an operator in the Serialized Logistics application and authorized you to receive products in the specified warehouse.


Procedure


1. Open the Serialized Logistics application in Movilitas Mobile.


2. Select Receive.


3. Select External.

  • The application displays the list of external inbound orders, a search field, and a drop-down to select a supplier and filter the orders based on the supplier.
  • Only the orders in Open, In receiving, or Paused receiving status are listed.
  • If the order is assigned to an operator and the order is in progress, only that operator can see that order in the list.


4. Filter the orders by selecting the supplier in the Supplier drop-down.


After opening the drop-down, you can search for a supplier by using the search field. The orders are filtered and only the orders belonging to the selected supplier are listed.


5. Find the order by entering the order ID in the search field. The application filters the list of orders based on the search criteria.


6. Select the order. The application displays the order ID, the delivery ID, and the line items of the order.


7. Select one of the following methods to receive items:


MethodAction
Free ScanningSelect the Free Scanning button. By using this option, you can scan items belonging to different line items at once.

This method is useful when the order has a lot of line items and it would be time-consuming to find and select the line item before scanning:
  • The packs next to each other belong to multiple line items (products are heavily mixed in the delivery).
  • You receive the order in multiple deliveries but a delivery contains a few line items only.
Note: If an unlimited receipt is not allowed for the order, this option is not available.
Scanning for a Line Item

Select a line item.


The application displays the line item details and you can scan the serialized items.

Entering the Amount for Non-Serialized Items

Select a line item.


The application displays the line item details and you can enter the amount for non-serialized items.


8. Perform one of the following procedures.


Free ScanningScanning for a Line ItemEntering the Amount for Non-Serialized Items

Select Scan Item and scan the items one by one.


The application displays the scanned item in the list and counts the number of scanned items.

  • You can scan only packs (GS1 Data Matrix). It is not allowed to scan containers (SSCCs).
  • To view the details of the scanned item or remove the scanned item, slide the item to the left and select Preview or Remove.
  • If an Arvato regulatory channel is set for the warehouse, the scanned item is verified against the NMVS. If there is an issue with a scanned item, the application displays an appropriate message and stops the scanning process so that you can put the item away from the list.
  • Each scanned item is automatically linked to the related line item.
  • After revisiting an order, you can pause receiving the order by selecting Pause on the Line items page that displays the order ID, delivery ID, and the list of line items.


Select Scan Item and scan the items one by one.


The application displays the scanned item in the list and the scanned / expected quantity.

  • You can scan only packs (GS1 Data Matrix). It is not allowed to scan containers (SSCCs).
  • To view the details of the scanned item or remove the scanned item, slide the item to the left and select Preview or Remove.
  • If an Arvato regulatory channel is set for the warehouse, the scanned item is verified against the NMVS. If there is an issue with a scanned item, the application displays an appropriate message and stops the scanning process so that you can put the item away from the list.
  • If an unlimited receipt is not allowed for the order, the application informs you when you under receive or over receive considering the target quantity. The tolerance values are controlled at the order level in the Admin UI. Make sure that you keep the limits while receiving.
  • After revisiting an order, you can pause receiving the order by selecting Pause on the Line items page that displays the order ID, delivery ID, and the list of line items.
  • When you finished scanning the items, you can complete the line item by selecting Complete on the Line item page. However, you can also complete the line item when receiving the order. Note: You can resume to a completed line item and continue the operation until you receive the order. If an unlimited receipt is not allowed for the order, you need to keep the limits (tolerance values) specified at the order level in the Admin UI.
Select Non-Serialized, enter the amount of the non-serialized items in the pop-up window, and select Update Amount.
  • The application displays the entered amount in brackets on the Non-Serialized button. For example, Non-Serialized (8).
  • To remove the entered quantity, select Non-Serialized, enter 0, and select Update Amount.
  • After revisiting an order, you can pause receiving the order by selecting Pause on the Line items page that displays the order ID, delivery ID, and the list of line items.
  • When you finished entering the amount, you can complete the line item by selecting Complete on the Line item page. However, you can also complete the line item when receiving the order.



9. Receive the delivery for the order by selecting Receive on the Line items page.

  • If not all the line items are completed, the application asks you to confirm receiving the order and completing all the line items. To receive the delivery (and the order), all line items must be completed, even if a line item does not have any scanned or entered item. After clicking Yes, all line items are completed and the delivery together with the order is received.
  • When receiving is successful, the application displays a status message. The order with the delivery ID is received. You cannot scan more items or enter further amounts for the received delivery.
  • The received items are stored in the database. You can check them by going to the Serialized Logistics application --> Transfers --> Inbound external --> Deliveries page.



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Receive a Return from an External Source (Client)


After the packs and containers are shipped to a client, the client may return some or all of them for a reason. By using the mobile application, you can receive the packs and containers returned by the client.


Before You Begin


Make sure that the administrator has assigned you as an operator in the Serialized Logistics application and authorized you to receive products in the specified warehouse.


Procedure


1. Open the Serialized Logistics application in Movilitas Mobile.


2. Select Receive.


3. Select Returns. The application displays a screen asking you to start scanning.


4. Select Scan Item and scan an item.

  • The application checks the details of the original shipping transfer this item was part of. The application displays the client and the original purchase order ID with the "RETURN-" prefix in front of the order ID.
  • The application displays the Reason field.
  • The application displays the scanned item in the list. To view the details of the scanned item or remove the scanned item, slide the item to the left and select Preview or Remove.


5. Optionally, change the order ID to another unique one. 


6. Continue scanning the returned items of the original shipping transfer.


If you scan an item that is not part of the original shipping transfer, the application informs you about it in an error message and you cannot add this item to the list.


7. Enter a reason for the return in the Reason field. You can only receive the items after giving a reason for the return.


8. Select Receive.

  • The application displays a status message. The external return with the specified order ID is received.
  • The received items are stored in the database and they can be shipped again. You can check them by going to the Serialized Logistics application --> Transfers --> Inbound external --> Returns page.


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